A Supplier Reference Letter is a crucial business document used when a supplier needs to demonstrate their track record and reliability to potential new clients or partners. The document, governed by Swiss law, particularly the Code of Obligations and data protection regulations, provides formal verification of a successful business relationship. It typically includes details about the duration of cooperation, types of products or services provided, performance quality, and reliability assessments. The letter serves as both a testimonial and a legal document, requiring careful consideration of liability implications and accurate representation of the business relationship. When drafting a Supplier Reference Letter, it's essential to balance positive advocacy with factual accuracy while ensuring compliance with Swiss commercial law requirements regarding business communications and representations.
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1. Letter Header: Company letterhead, date, and reference number if applicable
2. Recipient Details: To whom it may concern or specific addressee details
3. Subject Line: Clear indication that this is a Supplier Reference Letter
4. Introduction: Brief introduction of the writing company and its authority to provide the reference
5. Supplier Identification: Full legal name and details of the supplier being referenced
6. Relationship Duration: Period of business relationship and engagement
7. Nature of Supply: Description of products/services provided
8. Performance Assessment: Brief evaluation of supplier's reliability, quality, and delivery
9. Closing Statement: Standard recommendation statement and willingness for further queries
10. Signature Block: Author's name, position, contact details, and signature
1. Project Specifics: Include when the supplier has worked on specific notable projects worth highlighting
2. Financial Information: Include when explicitly requested and permitted to share details about contract values or transaction volumes
3. Quality Certifications: Include when the supplier holds relevant industry certifications worth mentioning
4. Innovation Contributions: Include when the supplier has contributed to innovation or process improvements
5. Sustainability Practices: Include when environmental or social responsibility aspects are particularly relevant
1. Performance Metrics Summary: Optional attachment showing detailed performance statistics if available and relevant
2. Project List: Detailed list of major projects or supplies if the relationship covered multiple significant engagements
3. Certification Copies: Copies of relevant quality or industry certifications referenced in the letter
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