The Facility Management Contract serves as a crucial legal instrument in the Nigerian business environment, establishing a formal relationship between facility management service providers and property owners/operators. This document is essential when engaging professional services for the comprehensive management of commercial, industrial, or institutional facilities. The contract typically includes detailed provisions for maintenance, operations, security, cleaning, and other facility-related services, while ensuring compliance with Nigerian regulatory requirements. Key considerations include labor laws, environmental regulations, health and safety standards, and local business practices. The Facility Management Contract should be used when outsourcing facility management services to professional providers, particularly for properties requiring systematic maintenance and operational oversight. It provides essential protection for both parties by clearly defining service scope, performance metrics, payment terms, and risk allocation.
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1. Parties: Identification of the service provider (Facility Manager) and the client, including their registered addresses and company details
2. Background: Context of the agreement, facility details, and purpose of the contract
3. Definitions: Detailed definitions of terms used throughout the agreement
4. Scope of Services: Comprehensive outline of facility management services to be provided
5. Term and Renewal: Duration of the agreement and conditions for renewal
6. Service Provider's Obligations: Detailed responsibilities and duties of the Facility Manager
7. Client's Obligations: Responsibilities and duties of the client
8. Performance Standards: Required service levels and quality metrics
9. Fees and Payment Terms: Pricing structure, payment schedule, and invoicing procedures
10. Staff and Subcontractors: Requirements for personnel, including qualifications and conduct
11. Health, Safety and Environmental Compliance: Safety protocols and environmental management requirements
12. Insurance and Liability: Insurance requirements and allocation of risks
13. Termination: Grounds and procedures for contract termination
14. Dispute Resolution: Procedures for handling disputes and jurisdiction
15. Governing Law: Specification of Nigerian law as governing law
16. Force Majeure: Provisions for unforeseen circumstances and their handling
17. Confidentiality: Protection of confidential information
18. Notices: procedures for formal communications between parties
1. Emergency Services: Include when 24/7 emergency response services are required
2. Utilities Management: Include when the Facility Manager is responsible for utility services
3. Security Services: Include when security services are part of the scope
4. Specialized Equipment Maintenance: Include for facilities with specific technical equipment requiring specialized maintenance
5. Tenant Relations: Include for multi-tenant facilities where the Facility Manager interfaces with tenants
6. Green Building Compliance: Include when the facility requires specific environmental certifications
7. Change Management: Include when significant facility changes or upgrades are anticipated
8. Disaster Recovery: Include for facilities requiring specific disaster recovery protocols
1. Schedule 1 - Service Level Agreement: Detailed performance metrics and service standards
2. Schedule 2 - Fee Schedule: Detailed breakdown of fees, charges, and payment terms
3. Schedule 3 - Facility Details: Technical specifications and layout of the facility
4. Schedule 4 - Equipment Inventory: List of equipment and assets under management
5. Schedule 5 - Staff Requirements: Detailed staffing requirements and qualifications
6. Schedule 6 - Maintenance Schedule: Planned maintenance routines and frequencies
7. Schedule 7 - Operating Procedures: Standard operating procedures for various services
8. Schedule 8 - Reporting Requirements: Templates and schedules for required reports
9. Appendix A - Key Performance Indicators: Specific metrics for performance measurement
10. Appendix B - Health and Safety Guidelines: Detailed safety protocols and procedures
11. Appendix C - Environmental Management Plan: Environmental compliance and sustainability measures
Relevant legal definitions
Agreement
Applicable Laws
Approved Budget
Assets
Automatic Renewal Period
Building Systems
Business Day
Client
Commencement Date
Common Areas
Confidential Information
Contract Year
Effective Date
Emergency
Environmental Laws
Facility
Facility Manager
Facility Management Services
Force Majeure Event
Good Industry Practice
Governmental Authority
Health and Safety Requirements
Initial Term
Insurance Requirements
Key Performance Indicators
Maintenance Schedule
Operating Expenses
Operating Hours
Operating Procedures
Performance Standards
Permitted Use
Personnel
Planned Maintenance
Premises
Preventive Maintenance
Quality Standards
Reactive Maintenance
Regular Reports
Regulatory Requirements
Response Time
Service Level Agreement
Services
Service Provider
Subcontractor
Term
Termination Date
Utilities
Work Order
Applicable Laws
Approved Budget
Assets
Automatic Renewal Period
Building Systems
Business Day
Client
Commencement Date
Common Areas
Confidential Information
Contract Year
Effective Date
Emergency
Environmental Laws
Facility
Facility Manager
Facility Management Services
Force Majeure Event
Good Industry Practice
Governmental Authority
Health and Safety Requirements
Initial Term
Insurance Requirements
Key Performance Indicators
Maintenance Schedule
Operating Expenses
Operating Hours
Operating Procedures
Performance Standards
Permitted Use
Personnel
Planned Maintenance
Premises
Preventive Maintenance
Quality Standards
Reactive Maintenance
Regular Reports
Regulatory Requirements
Response Time
Service Level Agreement
Services
Service Provider
Subcontractor
Term
Termination Date
Utilities
Work Order
Clauses
Services Scope
Term and Renewal
Performance Standards
Fees and Payment
Service Provider Obligations
Client Obligations
Staff and Personnel
Subcontracting
Health and Safety
Environmental Compliance
Insurance
Indemnification
Liability
Force Majeure
Termination
Emergency Services
Maintenance Standards
Quality Control
Reporting Requirements
Access Rights
Security Requirements
Utilities Management
Waste Management
Equipment and Assets
Confidentiality
Intellectual Property
Data Protection
Dispute Resolution
Governing Law
Assignment
Notices
Amendment
Entire Agreement
Severability
Warranties
Compliance with Laws
Anti-Corruption
Local Content
Performance Monitoring
Audit Rights
Risk Allocation
Term and Renewal
Performance Standards
Fees and Payment
Service Provider Obligations
Client Obligations
Staff and Personnel
Subcontracting
Health and Safety
Environmental Compliance
Insurance
Indemnification
Liability
Force Majeure
Termination
Emergency Services
Maintenance Standards
Quality Control
Reporting Requirements
Access Rights
Security Requirements
Utilities Management
Waste Management
Equipment and Assets
Confidentiality
Intellectual Property
Data Protection
Dispute Resolution
Governing Law
Assignment
Notices
Amendment
Entire Agreement
Severability
Warranties
Compliance with Laws
Anti-Corruption
Local Content
Performance Monitoring
Audit Rights
Risk Allocation
Relevant Industries
Real Estate
Commercial Property
Healthcare
Education
Industrial Manufacturing
Retail
Hospitality
Government and Public Sector
Oil and Gas
Banking and Financial Services
Technology and Data Centers
Logistics and Warehousing
Relevant Teams
Operations
Facilities Management
Legal
Procurement
Finance
Risk Management
Property Management
Maintenance
Health and Safety
Environmental Compliance
Contract Administration
Asset Management
Relevant Roles
Facility Manager
Operations Director
Property Manager
Chief Operations Officer
Maintenance Manager
Building Services Manager
Real Estate Manager
Procurement Manager
Health and Safety Officer
Environmental Compliance Officer
Contract Manager
Asset Manager
Technical Services Director
General Counsel
Chief Financial Officer
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