The Employment Contract Renewal Request Letter is a crucial document in Nigerian employment relations, typically utilized when an existing fixed-term employment contract is approaching its end date and the employee wishes to continue their employment relationship. This document is governed by Nigerian labour law, particularly the Labour Act (Chapter 198, Laws of the Federation of Nigeria 1990) and related employment regulations. It serves as the formal initiation of the renewal process, allowing employees to express their interest in continuing employment while potentially negotiating updated terms. The letter should be submitted with sufficient notice before the current contract's expiration, usually as per the organization's internal policies or the terms specified in the existing contract. It may reference performance metrics, achievements, and proposed modifications to employment terms, forming a basis for subsequent renewal negotiations.

1. Letter Header: Company letterhead, date, and recipient's full contact details

2. Subject Line: Clear indication that this is an employment contract renewal request

3. Salutation: Formal greeting to the appropriate authority (e.g., HR Manager, Department Head)

4. Current Employment Details: Reference to current position, contract period, and employment duration

5. Request Statement: Clear statement requesting contract renewal

6. Justification: Brief overview of performance, achievements, and contribution to the company

7. Proposed Renewal Period: Specific timeframe requested for the contract renewal

8. Closing Statement: Professional conclusion expressing appreciation and willingness to discuss

9. Sign-off: Formal closing, name, current position, and signature