The Employee Letter of Employment is a fundamental document in Nigerian employment law, used to formalize the employment relationship between an employer and a new hire. This document is typically issued after successful recruitment and before the commencement of employment, serving as both a formal job offer and a basic employment contract. It must comply with the Nigerian Labour Act and other relevant employment legislation, including provisions for minimum wage, working hours, leave entitlements, and statutory benefits. The letter should be tailored to reflect the specific role, industry requirements, and company policies while maintaining all mandatory legal requirements. It forms the foundation of the employment relationship and can be referenced in case of future disputes or clarifications regarding employment terms.
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1. Letter Header and Date: Company letterhead, date, and reference number if applicable
2. Employee Information: Full name and address of the employee
3. Offer Statement: Clear statement of employment offer and position title
4. Job Description: Role, responsibilities, and reporting relationships
5. Start Date and Employment Status: Commencement date and nature of employment (permanent, fixed-term, etc.)
6. Compensation Package: Base salary, payment frequency, and payment method
7. Working Hours: Standard working hours, days, and overtime provisions
8. Leave Entitlements: Annual leave, sick leave, and public holidays
9. Probation Period: Duration and terms of probationary period
10. Notice Period: Required notice period for termination by either party
11. Statutory Benefits: Pension, health insurance, and workers' compensation
12. Confidentiality: Basic confidentiality requirements
13. Acceptance Section: Space for employee signature and date of acceptance
1. Relocation Package: Include when position requires relocation, detailing relocation assistance and terms
2. Commission Structure: For sales or performance-based roles, detailing commission calculations and terms
3. Non-Compete Clause: For senior positions or roles with access to sensitive information
4. Travel Requirements: When position involves regular travel, specifying expectations and arrangements
5. Flexible Working Arrangements: When offering remote work or flexible hours options
6. Performance Bonus: When offering performance-based incentives or bonuses
7. Training Requirements: When specific training or certifications are required for the role
8. Company Car/Transportation: When providing vehicle or transportation benefits
1. Job Description Schedule: Detailed breakdown of roles, responsibilities, and key performance indicators
2. Benefits Schedule: Comprehensive list of benefits and associated terms and conditions
3. Salary Structure: Detailed breakdown of salary components and applicable allowances
4. Company Policies: Key company policies that form part of employment terms
5. Code of Conduct: Expected behavioral standards and professional conduct guidelines
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