Legal Templates
Employer Declaration Form

Employer Declaration Form for Nigeria

Employer Declaration Form Template for Nigeria

A comprehensive legal document used in Nigeria that serves as an official declaration by employers regarding their compliance with various labor laws, statutory obligations, and regulatory requirements. The form captures essential information about the employer's business operations, workforce composition, and adherence to key legislation including the Labour Act, Pension Reform Act, and Employee's Compensation Act. It functions as both a compliance tool and a record-keeping document for Nigerian regulatory authorities, helping maintain accurate employer information and ensuring transparency in employer-government relations.

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What is a Employer Declaration Form?

The Employer Declaration Form is a crucial document required by Nigerian regulatory authorities to maintain updated records of employers operating within the country. This form is typically submitted during initial business registration, annual renewals, or when significant changes occur in an organization's structure or operations. It contains comprehensive declarations about compliance with Nigerian labor laws, including the Labour Act, Pension Reform Act, and Employee's Compensation Act, among others. The document serves multiple purposes: it helps authorities maintain accurate employer databases, ensures transparency in employer-government relations, and facilitates effective monitoring of compliance with various statutory obligations. The form is particularly important for regulatory oversight and is often required for obtaining various permits, licenses, and certifications from Nigerian government agencies.

What sections should be included in a Employer Declaration Form?

1. Employer Information: Basic details including registered name, RC/BN number, tax identification number (TIN), and registered address

2. Contact Details: Primary contact person, phone numbers, email addresses, and alternative contact information

3. Business Information: Nature of business, industry sector, number of employees, and business commencement date

4. Statutory Compliance Declaration: Declaration of compliance with key labor laws including Labour Act, Pension Reform Act, and Employee's Compensation Act

5. Tax Compliance Statement: Declaration regarding PAYE registration and compliance with tax remittance obligations

6. Insurance and Benefits Confirmation: Statement of compliance with mandatory insurance schemes and employee benefit programs

7. Authorization: Signature section with details of authorized signatory, date, and company seal where applicable

What sections are optional to include in a Employer Declaration Form?

1. International Operations: Additional section for employers with international operations or expatriate employees

2. Industry-Specific Certifications: Section for declaring industry-specific licenses and certifications where required

3. Branch Office Details: For organizations with multiple locations or branches in Nigeria

4. Trade Union Engagement: Declaration regarding relationship with trade unions, if applicable

5. Training and Development: Section for Industrial Training Fund compliance and employee development programs

What schedules should be included in a Employer Declaration Form?

1. Schedule A - Employee Count Breakdown: Detailed breakdown of workforce by employment type (permanent, contract, casual)

2. Schedule B - Statutory Registration Numbers: List of all registration numbers for various statutory schemes (PenCom, NSITF, ITF, etc.)

3. Schedule C - Company Directors/Partners: List of directors or partners with their details and identification numbers

4. Appendix 1 - Supporting Documents Checklist: List of required supporting documents to be attached to the declaration form

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

Nigeria

Publisher

Genie AI

Document Type

Declaration Form

Sector

Compliance

Cost

Free to use
Relevant legal definitions
Employer
Employee
Permanent Employee
Contract Employee
Casual Worker
Expatriate Employee
Business Address
Principal Place of Business
Branch Office
Authorized Representative
Company Seal
Declaration Period
Financial Year
Governing Authority
Labour Laws
Pension Contribution
PAYE
Regulatory Authority
Statutory Benefits
Tax Identification Number (TIN)
Corporate Affairs Commission (CAC)
National Health Insurance Scheme
Industrial Training Fund (ITF)
Nigeria Social Insurance Trust Fund (NSITF)
Pension Fund Administrator (PFA)
Group Life Insurance
Workmen's Compensation
Trade Union
Collective Bargaining Agreement
Minimum Wage
Relevant Industries

Manufacturing

Financial Services

Technology

Oil and Gas

Telecommunications

Healthcare

Education

Retail

Construction

Agriculture

Mining

Transportation and Logistics

Hospitality

Professional Services

Real Estate

Media and Entertainment

Relevant Teams

Human Resources

Legal

Compliance

Finance

Administration

Executive Leadership

Payroll

Risk Management

Corporate Affairs

Operations

Relevant Roles

Human Resources Director

HR Manager

Compliance Officer

Legal Counsel

Company Secretary

Chief Financial Officer

HR Administrator

Payroll Manager

Operations Director

Managing Director

Chief Executive Officer

Administrative Manager

Risk Manager

Human Resources Business Partner

Legal Administrator

Industries
Labour Act, Cap L1, LFN 2004: The primary legislation governing employment relationships in Nigeria, covering basic employment terms, conditions of work, and employer obligations
Pension Reform Act 2014: Regulates the administration of contributory pension scheme for public and private sectors in Nigeria, requiring employers to make pension contributions for their employees
Employee's Compensation Act 2010: Provides for compensation for work-related injuries, diseases, and deaths, establishing employer obligations for workplace safety and insurance
Personal Income Tax Act (PITA) Cap P8 LFN 2004 (as amended): Governs the taxation of employment income and establishes employer obligations for tax deduction and remittance
Industrial Training Fund Act Cap I9 LFN 2004: Requires employers to contribute to the Industrial Training Fund and participate in training and development programs
National Health Insurance Act 2022: Mandates participation in the National Health Insurance scheme and establishes employer obligations for employee healthcare coverage
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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