Legal Templates
Employer Declaration Form

Employer Declaration Form for India

Employer Declaration Form Template for India

A comprehensive legal document used in India where employers formally declare their compliance with various labor laws, employment regulations, and statutory requirements under Indian legislation. This declaration form serves as an official statement of the employer's adherence to labor laws including but not limited to the Factories Act, Minimum Wages Act, Employees' Provident Fund Act, and other relevant employment regulations. The document includes detailed information about the employer's statutory compliance, employment practices, workplace safety measures, and various other declarations required under Indian labor laws.

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What is a Employer Declaration Form?

The Employer Declaration Form is a mandatory compliance document required under various Indian labor laws and employment regulations. This form is typically used when companies need to demonstrate their compliance with statutory requirements, during labor audits, or when registering with various government authorities. The document includes comprehensive declarations about the company's adherence to labor laws, employment practices, workplace safety measures, and other statutory obligations. It serves as a legally binding statement of the employer's compliance with Indian labor legislation and is often required by regulatory authorities, during government inspections, or as part of statutory filings. The form must be regularly updated to reflect any changes in the organization's employment practices or when there are significant changes in applicable labor laws.

What sections should be included in a Employer Declaration Form?

1. Employer Information: Details of the employer including company name, registration number, registered address, and contact information

2. Business Details: Nature of business, industry sector, and applicable labor law categories

3. Statutory Compliance Declaration: Declaration of compliance with various labor laws including PF, ESI, minimum wages, and other applicable regulations

4. Employment Practices Statement: Declaration regarding fair employment practices, non-discrimination, and equal opportunity policies

5. Workplace Safety Compliance: Declaration of adherence to workplace safety standards and maintaining proper working conditions

6. Labor Law Compliance: Specific declarations regarding compliance with various labor laws including working hours, overtime, and leave policies

7. Authorization: Statement authorizing the declaration and confirming the truth of all information provided

8. Signature Block: Space for authorized signatory details, designation, company seal, and date

What sections are optional to include in a Employer Declaration Form?

1. Foreign Workers Declaration: Additional declarations required if the employer hires foreign workers

2. Contract Labor Statement: Required if the employer engages contract workers, declaring compliance with Contract Labour Act

3. Apprenticeship Declaration: Required if the employer runs apprenticeship programs

4. Factory Compliance: Additional declarations required if the business operates factories

5. Construction Site Declaration: Specific declarations required for employers in the construction industry

What schedules should be included in a Employer Declaration Form?

1. Schedule A - Employee Count Details: Breakdown of employee numbers by category, department, and employment type

2. Schedule B - Statutory Registration Details: List of all statutory registration numbers (PF, ESI, Professional Tax, etc.)

3. Schedule C - Branch Locations: List of all business locations and branches covered under this declaration

4. Appendix 1 - Supporting Documents Checklist: List of documents attached to support the declarations made

5. Appendix 2 - Compliance Certificate Copies: Copies of relevant compliance certificates and registrations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Jurisdiction

India

Publisher

Genie AI

Document Type

Declaration Form

Sector

Compliance

Cost

Free to use
Relevant legal definitions
Employer
Establishment
Employee
Contract Worker
Wages
Basic Wages
Salary
Statutory Benefits
Provident Fund
Employees' State Insurance
Gratuity
Financial Year
Assessment Year
Wage Period
Working Hours
Overtime
Factory
Shop
Commercial Establishment
Principal Employer
Contractor
Authorized Signatory
Statutory Compliance
Labor Laws
Minimum Wages
Skilled Worker
Semi-skilled Worker
Unskilled Worker
Apprentice
Casual Worker
Permanent Employee
Temporary Employee
Work Premises
Branch Office
Registered Office
Corporate Office
Government Authority
Labor Commissioner
Factory Inspector
Compliance Period
Clauses
Statutory Compliance
Employment Practices
Wage Compliance
Working Hours
Workplace Safety
Social Security Benefits
Equal Opportunity
Non-Discrimination
Child Labor Prevention
Contract Labor Compliance
Employee Benefits
Leave Management
Overtime Compensation
Factory Standards
Health and Hygiene
Gender Safety
Labor Welfare
Industrial Relations
Environmental Compliance
Training and Development
Record Maintenance
Grievance Redressal
Trade Union Rights
Worker Classification
Insurance Coverage
Declaration of Truth
Penalties and Consequences
Amendment and Updates
Relevant Industries

Manufacturing

Information Technology

Construction

Healthcare

Retail

Banking and Financial Services

Hospitality

Education

Logistics and Transportation

Telecommunications

Mining

Textile

Automotive

Pharmaceuticals

Agriculture and Food Processing

Relevant Teams

Human Resources

Legal

Compliance

Administration

Operations

Senior Management

Industrial Relations

Facilities Management

Corporate Affairs

Risk Management

Relevant Roles

HR Manager

HR Director

Compliance Officer

Legal Counsel

Company Secretary

Managing Director

Chief Executive Officer

Operations Manager

Factory Manager

Administrative Officer

HR Compliance Specialist

Labor Relations Manager

Chief Human Resources Officer

Facility Manager

Regional HR Head

Industries
The Factories Act, 1948: Regulates working conditions in factories, including health, safety, welfare, working hours, and employment of young persons
The Industrial Employment (Standing Orders) Act, 1946: Requires employers to formally define and communicate conditions of employment to workers
The Employees' Provident Funds and Miscellaneous Provisions Act, 1952: Mandates contribution to provident fund, pension scheme, and insurance for employees
The Payment of Gratuity Act, 1972: Provides for payment of gratuity to employees after rendering continuous service for five years
The Minimum Wages Act, 1948: Sets minimum wage requirements and payment terms that employers must comply with
The Payment of Bonus Act, 1965: Regulates the payment of bonuses to employees based on profits or production
The Contract Labour (Regulation and Abolition) Act, 1970: Governs the employment of contract labor and ensures proper working conditions
The Employees' State Insurance Act, 1948: Provides for health insurance and medical benefits for employees
The Equal Remuneration Act, 1976: Ensures equal pay for equal work regardless of gender
The Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013: Mandates employer declaration and compliance with sexual harassment prevention measures
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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