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1. Letter Header: Company letterhead, date, reference number, and employee's contact details
2. Subject Line: Clear indication that this is a termination notice
3. Opening Statement: Reference to employment contract and formal notice of termination
4. Termination Details: Specific date of termination and notice period details
5. Reason for Termination: Brief, clear explanation of termination reason (if applicable)
6. Final Pay and Benefits: Information about final salary, benefits, and any outstanding payments
7. Company Property: Instructions regarding return of company property
8. Confidentiality Reminder: Reminder of ongoing confidentiality obligations
9. Next Steps: Clear instructions about handover process and exit procedures
10. Closing: Professional closing with contact information for queries
1. Garden Leave: Include when employee is to be placed on garden leave during notice period
2. Non-Compete Reminder: Include when employee is bound by post-employment restrictions
3. Reference Provision: Include when company policy allows for providing references
4. Severance Package: Include when additional compensation or benefits are being offered
5. Outstanding Loans: Include when employee has outstanding loans or advances to be settled
6. Legal Rights Statement: Include when required by specific circumstances or legal requirements
7. Grievance Procedure: Include when organization policy requires including appeal process
1. Schedule A - Company Property Checklist: Detailed list of company property to be returned
2. Schedule B - Final Settlement Calculation: Breakdown of final payment including salary, benefits, and deductions
3. Schedule C - Handover Document List: List of documents and responsibilities to be handed over
4. Appendix 1 - Exit Interview Form: Standard form for exit interview process
5. Appendix 2 - Benefits Summary: Summary of benefits status and continuation options
Termination Date
Effective Date
Company Property
Confidential Information
Final Settlement
Garden Leave
Severance Payment
Outstanding Benefits
Restrictive Covenants
Company
Employee
Employment Agreement
Accrued Rights
Post-Employment Obligations
Exit Procedures
Settlement Agreement
Handover Period
Terminal Benefits
Continuing Obligations
Termination Date
Final Payment
Benefits Termination
Company Property Return
Confidentiality
Non-Compete
Non-Solicitation
Handover Requirements
Reference Provision
Full and Final Settlement
Outstanding Obligations
Post-Employment Restrictions
Acknowledgment
Exit Procedures
Grievance Rights
Legal Rights Reservation
Contact Information
Governing Law
Banking & Finance
Technology
Manufacturing
Retail
Healthcare
Education
Oil & Gas
Telecommunications
Construction
Professional Services
Agriculture
Mining
Transportation & Logistics
Hospitality
Media & Entertainment
Human Resources
Legal
People Operations
Employee Relations
Compliance
Personnel Administration
Corporate Services
Industrial Relations
Human Resources Manager
HR Director
Legal Counsel
HR Business Partner
HR Administrator
People Operations Manager
Employment Law Specialist
HR Operations Manager
Talent Management Director
Employee Relations Manager
HR Coordinator
Chief Human Resources Officer
HR Compliance Manager
Personnel Manager
HR Generalist
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