The Confirmation Letter for Quotation is a crucial business document used in Nigerian commercial practice to formalize and confirm the details of a price quotation previously provided to a potential customer. This document type serves as an important step in the contract formation process, bridging the gap between initial price discussions and final order placement. It typically follows a request for quotation or price inquiry and precedes the formal purchase order or contract. The letter confirms key commercial terms including pricing, quantity, delivery timeframes, and payment terms, while ensuring compliance with Nigerian contract law and commercial regulations. This document is particularly important in the Nigerian business context where written confirmation of commercial terms is essential for both legal certainty and business record-keeping.
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1. Letter Header: Company letterhead, date, reference number, and recipient's full contact details
2. Subject Line: Clear reference to the quotation being confirmed, including quotation number and date
3. Opening Paragraph: Professional greeting and reference to previous communications regarding the quotation
4. Quotation Details: Confirmation of key elements: products/services, quantities, agreed prices, and total amount
5. Validity Period: Clear statement of how long the quoted prices and terms will remain valid
6. Payment Terms: Confirmation of agreed payment terms, methods, and conditions
7. Delivery Information: Confirmation of delivery timeframes, methods, and locations if applicable
8. Closing Statement: Expression of appreciation and invitation to proceed with the order
9. Signature Block: Authorized signatory details, position, and company stamp if required
1. Special Terms: Any special conditions or terms specific to this quotation, used when there are unique arrangements or requirements
2. Warranty Information: Details of any warranties or guarantees, included when offering products with warranty coverage
3. Tax Details: Breakdown of applicable taxes and duties, used when tax implications need to be explicitly stated
4. Installation Services: Details of installation or setup services if included, used when offering products requiring installation
5. After-Sales Support: Information about available support services, included when offering ongoing support or maintenance
6. Cancellation Terms: Conditions for cancellation or modification, used when dealing with large or custom orders
1. Detailed Price Breakdown: Itemized list of products/services with individual prices and quantities
2. Technical Specifications: Detailed technical information about products or services quoted
3. Terms and Conditions: Company's standard terms and conditions applicable to the quotation
4. Product Images: Visual references of quoted products when applicable
Relevant legal definitions
Clauses
Price and Payment
Delivery Terms
Validity Period
Specification of Goods/Services
Warranty
Terms and Conditions
Confidentiality
Taxation
Force Majeure
Cancellation Rights
Quality Standards
Installation Requirements
After-Sales Support
Dispute Resolution
Governing Law
Acceptance Process
Documentation Requirements
Insurance
Delivery Terms
Validity Period
Specification of Goods/Services
Warranty
Terms and Conditions
Confidentiality
Taxation
Force Majeure
Cancellation Rights
Quality Standards
Installation Requirements
After-Sales Support
Dispute Resolution
Governing Law
Acceptance Process
Documentation Requirements
Insurance
Relevant Industries
Manufacturing
Construction
Retail
Information Technology
Professional Services
Oil and Gas
Telecommunications
Healthcare
Education
Agriculture
Mining
Real Estate
Financial Services
Transportation and Logistics
Energy
Relevant Teams
Sales
Business Development
Commercial
Procurement
Legal
Operations
Finance
Customer Service
Supply Chain
Contract Administration
Relevant Roles
Sales Manager
Business Development Manager
Commercial Director
Procurement Manager
Contracts Administrator
Account Executive
Sales Representative
Business Owner
General Manager
Operations Manager
Project Manager
Quotation Specialist
Pricing Analyst
Commercial Officer
Supply Chain Manager
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