Secretary Evaluation Form for Malaysia

Secretary Evaluation Form Template for Malaysia

A comprehensive evaluation form designed for assessing secretarial performance in Malaysian organizations, compliant with local employment laws including the Employment Act 1955 and Personal Data Protection Act 2010. The document provides a structured framework for evaluating core competencies, technical skills, and soft skills of secretaries, while incorporating Malaysian workplace standards and cultural considerations. It includes both quantitative and qualitative assessment metrics, ensuring fair and objective evaluation of secretarial staff across various organizational levels.

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What is a Secretary Evaluation Form?

The Secretary Evaluation Form serves as a standardized tool for assessing secretarial performance in Malaysian organizations. Designed in accordance with Malaysian employment legislation, particularly the Employment Act 1955 and Personal Data Protection Act 2010, this document facilitates regular performance reviews of secretarial staff. It is typically used during annual, semi-annual, or quarterly evaluations to assess competencies, track professional development, and ensure alignment with organizational objectives. The form encompasses various aspects of secretarial duties, from administrative capabilities to interpersonal skills, while maintaining compliance with local regulatory requirements and best practices in employee evaluation.

What sections should be included in a Secretary Evaluation Form?

1. Employee Information: Basic details including name, employee ID, department, position, and evaluation period

2. Performance Rating Scale: Explanation of the rating system used (typically 1-5 scale with descriptions)

3. Core Competencies Assessment: Evaluation of fundamental secretarial skills including administrative capabilities, organization, and time management

4. Technical Skills Evaluation: Assessment of specific technical abilities required for the role

5. Soft Skills Assessment: Evaluation of communication, interpersonal skills, and professional conduct

6. Goals and Objectives Review: Assessment of achievement of previously set goals

7. Overall Performance Summary: Final evaluation summary and total score calculation

8. Signatures and Acknowledgment: Space for evaluator and employee signatures with date

What sections are optional to include in a Secretary Evaluation Form?

1. Language Proficiency: Assessment of multiple language skills when required for the role

2. Project Management: Evaluation of project coordination abilities for secretaries handling special projects

3. Team Leadership: For senior secretaries who supervise junior staff

4. Client Relations: For secretaries with external client interaction responsibilities

5. Development Plan: Section for documenting training needs and career development goals

What schedules should be included in a Secretary Evaluation Form?

1. Appendix A: Competency Framework: Detailed descriptions of each competency and the behaviors expected at different performance levels

2. Appendix B: Score Calculation Guide: Mathematical formula and weightage for calculating final performance scores

3. Appendix C: Performance Improvement Plan Template: Standard template for documenting areas needing improvement and action plans

4. Appendix D: Job Description: Current job description against which performance is evaluated

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Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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What is a Secretary Evaluation Form?

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What sections are optional to include in a Secretary Evaluation Form?

What schedules should be included in a Secretary Evaluation Form?

Authors

Alex Denne

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