Exit Interview Feedback Form for Malaysia

Exit Interview Feedback Form Template for Malaysia

A comprehensive Exit Interview Feedback Form designed for use in Malaysia, compliant with the Personal Data Protection Act 2010 and relevant employment legislation. This document serves as a structured tool for gathering feedback from departing employees, capturing insights about their employment experience, reasons for leaving, and suggestions for organizational improvement. The form includes sections for personal information, job satisfaction metrics, workplace culture assessment, and constructive feedback, while maintaining appropriate data protection and confidentiality measures under Malaysian law.

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What is a Exit Interview Feedback Form?

The Exit Interview Feedback Form is a critical human resources document used during the employee separation process in Malaysian organizations. This document is designed to comply with Malaysian employment laws, including the Personal Data Protection Act 2010 and the Employment Act 1955. The form should be used when an employee has submitted their resignation or is otherwise leaving the organization, typically administered during their notice period. It captures essential information about the employee's experience, reasons for departure, and feedback about various aspects of the organization, including management, work environment, and company culture. The Exit Interview Feedback Form serves multiple purposes: documenting the separation process, gathering insights for organizational improvement, identifying trends in employee departure, and maintaining records for compliance purposes. The information collected through this form can be valuable for workforce planning, policy development, and addressing potential workplace issues.

What sections should be included in a Exit Interview Feedback Form?

1. Employee Information: Basic details including employee name, employee ID, position, department, length of service, and last working day

2. Privacy Notice and Consent: Statement on data collection purpose and usage, aligned with Personal Data Protection Act 2010 requirements

3. Reason for Leaving: Primary and secondary reasons for resignation with multiple choice options and space for elaboration

4. Job Satisfaction Assessment: Rating scale questions covering key aspects like work environment, compensation, management, career growth

5. Company Culture Feedback: Questions about workplace culture, values alignment, and team dynamics

6. Manager/Supervisor Feedback: Assessment of immediate supervisor's management style and support

7. Training and Development: Evaluation of professional development opportunities and training effectiveness

8. Working Conditions: Feedback on workplace facilities, resources, and work-life balance

9. Exit Process Experience: Feedback on the resignation and handover process

10. Recommendations: Suggestions for company improvement and whether they would recommend the company to others

What sections are optional to include in a Exit Interview Feedback Form?

1. Benefits Package Review: Detailed feedback on company benefits - optional for companies wanting specific feedback on their benefits structure

2. Project Handover Status: For roles involving project management or critical responsibilities - details of ongoing projects and handover status

3. Equipment Return Checklist: For roles with assigned company equipment - checklist of items to be returned

4. Future Contact Consent: Optional section for obtaining consent to contact for future opportunities

5. Exit Interview Preferences: Options for conducting the exit interview (in-person, virtual, written only) - useful for larger organizations

What schedules should be included in a Exit Interview Feedback Form?

1. Rating Scale Guide: Explanation of rating scales used in the feedback form

2. Reason Codes: Standardized codes for categorizing reasons for leaving

3. Confidentiality Agreement: Additional confidentiality terms regarding the exit interview process

4. Department-Specific Questions: Supplementary questions tailored to specific departments or roles

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Company
Confidential Information
Data Protection Laws
Departing Employee
Direct Supervisor
Exit Date
Exit Interview
Feedback
HR Representative
Identity Card
Last Working Day
Notice Period
Personal Data
Position
Resignation Date
Respondent
Work Location

Clauses

Data Protection
Confidentiality
Consent
Information Collection
Voluntary Participation
Purpose
Usage of Information
Information Storage
Information Access
Non-Retaliation
Feedback Rights
Future Reference
Declaration
Privacy Notice
Amendment Rights
Information Sharing
Record Retention
Intellectual Property

Relevant Industries

Banking and Financial Services

Manufacturing

Technology and Software

Healthcare

Education

Retail

Professional Services

Telecommunications

Construction

Hospitality

Energy and Utilities

Transportation and Logistics

Public Sector

Non-Profit Organizations

Media and Entertainment

Relevant Teams

Human Resources

People Operations

Employee Relations

Talent Management

HR Operations

Organizational Development

Learning & Development

Recruitment

People Analytics

HR Administration

Relevant Roles

HR Manager

HR Director

HR Business Partner

HR Executive

Talent Management Specialist

Employee Relations Manager

HR Operations Manager

Recruitment Manager

People Analytics Manager

Chief Human Resources Officer

HR Administrator

HR Coordinator

Employee Experience Manager

Organizational Development Manager

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What is a Exit Interview Feedback Form?

What sections should be included in a Exit Interview Feedback Form?

What sections are optional to include in a Exit Interview Feedback Form?

What schedules should be included in a Exit Interview Feedback Form?

Authors

Alex Denne

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