Pre Employment Form for Malaysia

Pre Employment Form Template for Malaysia

A Pre-Employment Form is a comprehensive document used in Malaysia to gather essential information from prospective employees before their formal employment begins. The document complies with Malaysian employment laws, including the Employment Act 1955 and Personal Data Protection Act 2010, and serves as a preliminary step in the employment process. It collects crucial information about the candidate's personal details, work history, qualifications, and other relevant information necessary for employment consideration, while ensuring compliance with local labor laws and regulations.

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What is a Pre Employment Form?

The Pre-Employment Form is a crucial document used in the Malaysian employment context as an initial step in the hiring process. It serves as a standardized method for collecting comprehensive information about potential employees before they formally join an organization. This document is designed to comply with Malaysian employment legislation, including the Employment Act 1955 and Personal Data Protection Act 2010, while gathering essential details about candidates' qualifications, work history, and personal information. The form typically precedes the formal employment contract and helps employers make informed hiring decisions while maintaining proper documentation for legal and administrative purposes. It's particularly important in Malaysia's diverse business environment where employers must ensure compliance with various regulatory requirements regarding employment, immigration, and data protection.

What sections should be included in a Pre Employment Form?

1. Personal Information: Basic details including full legal name, identification numbers, date of birth, nationality, and contact information

2. Contact Details: Current residential address, permanent address, emergency contact information, and preferred contact methods

3. Educational Background: Academic qualifications, professional certifications, and relevant training

4. Employment History: Previous employment details, including company names, positions held, dates of employment, and reasons for leaving

5. Position Applied For: Details of the role being applied for, including department, expected salary, and availability to start

6. Skills and Qualifications: Relevant skills, language proficiencies, and professional qualifications

7. Health Declaration: Basic health information relevant to the position and any medical conditions that may affect work performance

8. Legal Status: Work permit status (if applicable), citizenship information, and right to work in Malaysia

9. Declaration of Truth: Candidate's confirmation that all information provided is true and accurate

What sections are optional to include in a Pre Employment Form?

1. Criminal Record Declaration: Optional section for positions requiring security clearance or working with sensitive information

2. Physical Requirements: For positions requiring specific physical capabilities or medical fitness levels

3. Professional References: Section for providing professional references, optional depending on company policy

4. Vehicle Information: Required only if the position involves driving or transport responsibilities

5. Family Information: Details of dependents and family members, needed only if company provides family benefits

6. Social Media Handles: Optional section for positions in marketing, communications, or public-facing roles

7. Overtime Availability: Required only for positions that may involve irregular working hours

8. Travel Willingness: Optional section for positions that may require domestic or international travel

What schedules should be included in a Pre Employment Form?

1. Schedule A - Required Documents Checklist: List of documents to be submitted with the form (certificates, identification, etc.)

2. Schedule B - Job Description: Detailed description of the position being applied for

3. Schedule C - Medical Examination Form: Standard medical examination form if required for the position

4. Appendix 1 - Personal Data Protection Act Notice: Detailed notice about how personal data will be collected, used, and stored

5. Appendix 2 - Company Policies Acknowledgment: Summary of key company policies that the candidate must acknowledge

6. Appendix 3 - Background Check Authorization: Authorization form for conducting background checks if required

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Malaysia

Publisher

Genie AI

Document Type

Employment Form

Cost

Free to use
Relevant Industries

Manufacturing

Financial Services

Technology

Healthcare

Education

Retail

Construction

Professional Services

Hospitality

Telecommunications

Energy

Agriculture

Transportation

Media and Entertainment

Public Sector

Relevant Teams

Human Resources

Legal

Compliance

Recruitment

Personnel Administration

Employee Relations

Talent Acquisition

Operations

Administration

Relevant Roles

Human Resources Manager

Recruitment Specialist

HR Director

Talent Acquisition Manager

HR Business Partner

Compliance Officer

Legal Counsel

Department Manager

Line Manager

Operations Manager

Administrative Manager

Office Manager

HR Administrator

Recruitment Coordinator

HR Operations Manager

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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