Legal Templates
Employee Availability Form

Employee Availability Form for Malaysia

Employee Availability Form Template for Malaysia

An Employee Availability Form designed for use in Malaysia, compliant with local employment laws including the Employment Act 1955 and related regulations. This document serves as a formal record of an employee's working hour preferences and constraints, enabling efficient workforce planning while respecting legal requirements for rest periods and maximum working hours. The form facilitates clear communication between employers and employees regarding work scheduling, accommodating both business needs and personal circumstances while ensuring compliance with Malaysian labor laws.

Your data doesn't train Genie's AI

You keep IP ownership of your information

Generate a Bespoke Document

Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Download a Standard Template

Get our Malaysia-compliant Employee Availability Form

4.6 / 5
4.8 / 5
Access for free
OR

Alternatively: Run an advanced review of an existing
Employee Availability Form

Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.
Upload your Doc

What is a Employee Availability Form?

The Employee Availability Form is a crucial workforce management tool used in Malaysian businesses to collect and document employees' working hour preferences and limitations. This document becomes necessary when organizations need to manage flexible working arrangements, shift work, or variable scheduling while ensuring compliance with Malaysian employment legislation. The form captures essential information including regular availability patterns, maximum working hours, preferred rest days, and any constraints affecting work scheduling. It helps organizations balance operational requirements with employee preferences while adhering to the Employment Act 1955 and related regulations regarding working hours, rest periods, and overtime limitations. The document serves as a reference point for scheduling decisions and helps prevent misunderstandings about availability between employers and employees.

What sections should be included in a Employee Availability Form?

1. Employee Information: Basic details including employee name, ID number, department, position, and contact information

2. Regular Availability Schedule: Weekly grid showing available working hours for each day of the week

3. Maximum Hours: Declaration of maximum hours willing to work per day and per week, in compliance with Employment Act 1955

4. Rest Day Preferences: Preferred rest day selection as required by Malaysian law

5. Notice Period: Required notice period for schedule changes

6. Declaration: Employee confirmation that the information provided is accurate and acknowledgment that this form does not constitute a guarantee of specific working hours

What sections are optional to include in a Employee Availability Form?

1. Transportation Constraints: Section for noting any transportation limitations affecting availability, particularly relevant for early/late shifts

2. Religious/Cultural Considerations: Space to note any religious or cultural practices that affect availability (e.g., prayer times)

3. Secondary Employment: Declaration of any other employment commitments that might affect availability

4. Seasonal Variations: Section for noting any seasonal changes in availability (e.g., during festive periods or school holidays)

5. Special Skills: Information about specific skills or certifications that might affect shift assignments

What schedules should be included in a Employee Availability Form?

1. Schedule A - Detailed Weekly Availability Grid: Detailed grid breaking down availability into specific time slots for each day

2. Schedule B - Public Holiday Preferences: List of public holidays and employee's availability to work on these days

3. Appendix 1 - Department-Specific Requirements: Standard operating hours and any specific requirements for the employee's department

4. Appendix 2 - Change Request Form: Template for requesting future changes to availability

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image

Jurisdiction

Malaysia

Publisher

Genie AI

Document Type

Employment Form

Sector

Employment

Cost

Free to use
Relevant Industries

Retail

Healthcare

Hospitality

Manufacturing

Food and Beverage

Customer Service

Logistics

Transportation

Education

Information Technology

Banking and Finance

Telecommunications

Relevant Teams

Human Resources

Operations

Workforce Planning

Employee Relations

Scheduling

Administration

Store Operations

Production

Customer Service

Shift Management

Relevant Roles

HR Manager

Shift Supervisor

Operations Manager

Workforce Planning Manager

Store Manager

Department Head

Scheduling Coordinator

Employee Relations Manager

HR Administrator

Branch Manager

Retail Manager

Factory Supervisor

Restaurant Manager

Call Center Manager

Industries
Employment Act 1955: The main legislation governing employment relationships in Malaysia, covering working hours, overtime, rest periods, and other basic terms of employment.
Minimum Standards of Housing, Accommodations and Amenities Act 1990: Relevant for establishing working conditions and facilities that must be provided to employees during their working hours.
Holidays Act 1951: Specifies the public holidays that employees are entitled to, which needs to be considered when determining availability.
Industrial Relations Act 1967: Governs the relationship between employers and employees, including dispute resolution mechanisms and fair treatment principles.
Employment (Limitation of Overtime Work) Regulations 1980: Regulates the maximum overtime hours allowed, which is crucial for availability scheduling.
Weekly Rest Day Act: Ensures employees receive adequate rest periods, which must be factored into availability scheduling.
Occupational Safety and Health Act 1994: Ensures workplace safety and health standards, including provisions for adequate rest and working hours to prevent fatigue.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

Find the exact document you need

No matches found.

Employee Performance Appraisal Form

A Malaysian-compliant Employee Performance Appraisal Form for structured evaluation of employee performance and goal-setting.

find out more

Labor Certification Form

A Malaysian regulatory document that certifies employment relationships and compliance with local labor laws, used for both local and foreign worker employment verification.

find out more

Basic Job Application Form

A Malaysian-compliant job application form for collecting candidate information in accordance with local employment laws.

find out more

Guarantor Letter For New Employee

A Malaysian legal document where a guarantor assumes responsibility for a new employee's obligations and potential liabilities to their employer.

find out more

Termination Of Employment Form

A formal Malaysian employment termination document that outlines the terms, conditions, and obligations of employment separation in accordance with Malaysian law.

find out more

Self Evaluation Form For Employees

A Malaysian law-compliant self-evaluation form for employee performance assessment and professional development planning.

find out more

Probation Period Letter

A Malaysian employment document that establishes the terms and conditions of an employee's probationary period, in compliance with local labor laws.

find out more

Employee Contact Form

A Malaysian-compliant Employee Contact Form for maintaining essential employee information and contact details in accordance with local employment laws.

find out more

Employee Profile Form

A Malaysian-compliant employee information collection form capturing essential personal and professional details required for employment administration and statutory compliance.

find out more

Job Vacancy Form

A Malaysian-compliant Job Vacancy Form template for documenting and advertising employment opportunities, aligned with local employment laws and regulations.

find out more

Employee Requisition Form

A Malaysian-compliant internal document used to formally request and approve new hiring requirements within an organization.

find out more

Thank You Letter For Hiring Me

A formal Malaysian business letter expressing gratitude for employment offer and confirming job acceptance, following Malaysian professional communication standards.

find out more

Record Of Employment Letter

A formal Malaysian employment verification document confirming an individual's employment status and details, compliant with local employment laws.

find out more

No Dues Form For Employee

A Malaysian legal document confirming complete clearance and settlement of all employment-related obligations between an employee and employer upon termination of employment.

find out more

Employee Nomination Form

A Malaysian legal document for employees to designate beneficiaries for their employment-related benefits and entitlements.

find out more

Time Off Form

A Malaysian-compliant employee leave request and approval form that manages various types of time off requests in accordance with local employment laws.

find out more

Online Offer Letter

A Malaysian-compliant electronic employment offer letter that outlines employment terms and conditions while adhering to local digital commerce and labor laws.

find out more

Onboarding Feedback Form

A Malaysian law-compliant feedback form for evaluating new employee onboarding experiences and process effectiveness.

find out more

Employee Availability Form

A Malaysian-compliant form documenting employee work availability preferences and scheduling constraints, aligned with local employment laws.

find out more

Employee Suggestion Form

A Malaysian-compliant form for employees to submit workplace improvement suggestions, protecting both employer and employee interests.

find out more

Employee Emergency Contact Form

A Malaysian-compliant form for recording employee emergency contact information and related details for workplace emergency situations.

find out more

Employee Reimbursement Form

A Malaysian-compliant form for employees to claim reimbursement of business-related expenses, structured according to local employment and tax regulations.

find out more

Seasonal Workers Application Form

A Malaysian-compliant application form for seasonal workers, incorporating essential personal, professional, and legal requirements under Malaysian employment law.

find out more

Memorandum Letter For Employees

A Malaysian law-compliant employment letter documenting essential terms and conditions of employment between employer and employee.

find out more

Job Continuation Letter For Employee

A formal Malaysian employment document confirming the continuation of an employee's employment terms and conditions beyond an initial period.

find out more

Employment Letter Of Recommendation

A formal employment recommendation letter compliant with Malaysian law, providing professional assessment of an employee's performance and capabilities.

find out more

Evaluation Form For Employees

A Malaysian law-compliant employee evaluation form for systematic assessment of employee performance and professional development planning.

find out more

Employee Salary Certificate

A formal Malaysian employment document certifying an employee's salary and employment status, used for official purposes such as loan applications and visa processing.

find out more

Job Application Form

A Malaysian-compliant job application form for collecting candidate information in accordance with local employment and data protection laws.

find out more

Employee Clearance Form

A Malaysian legal document that systematically tracks and records an employee's exit process, ensuring compliance with local employment laws and protecting both parties' interests.

find out more

Probation Letter For Employee

A Malaysian employment document that establishes the terms and conditions of an employee's probationary period, in compliance with local employment laws.

find out more

Job Promotion Letter

A formal Malaysian employment document confirming an employee's promotion, including new role details, responsibilities, and terms under Malaysian law.

find out more

Employee Request Form

A standardized Employee Request Form for Malaysian organizations, facilitating various employee requests while ensuring compliance with local employment laws.

find out more

Lien Waiver Form

A Malaysian legal document where a party waives their right to place a lien on property or make claims against payment in construction projects.

find out more

Employee Of The Month Nomination Form

A Malaysian-compliant form for nominating exceptional employees for monthly recognition, including evaluation criteria and performance documentation.

find out more

Hiring Agreement

A Malaysian law-compliant employment agreement establishing terms and conditions between employer and employee.

find out more

Employee Record Form

A Malaysian-compliant employee record form capturing essential employee information and employment details as required by local employment laws.

find out more

Employee Complaint Form

A Malaysian-compliant Employee Complaint Form for formally documenting and processing workplace grievances and concerns under Malaysian employment law.

find out more

Termination Of Contract Letter

A formal document under Malaysian law used to officially terminate a contractual relationship, specifying termination details and remaining obligations.

find out more

Job Rejection Letter From Employee

A formal letter under Malaysian law where a prospective employee declines a job offer, including necessary professional courtesies and legal considerations.

find out more
See more related templates

Genie’s Security Promise

Genie is the safest place to draft. Here’s how we prioritise your privacy and security.

Your documents are private:

We do not train on your data; Genie’s AI improves independently

All data stored on Genie is private to your organisation

Your documents are protected:

Your documents are protected by ultra-secure 256-bit encryption

We are ISO27001 certified, so your data is secure

Organizational security:

You retain IP ownership of your documents and their information

You have full control over your data and who gets to see it

Generate Legal Docs Free

Create your first 2 documents for free
You keep IP ownership of your information
Your data doesn't train Genie's AI
2 Docs LeftAccess Now
*No registration required