The Employee Contact Form is a fundamental document used in Malaysian business operations to collect and maintain accurate employee information. This form is essential for compliance with Malaysian employment regulations, including the Employment Act 1955 and Personal Data Protection Act 2010. It should be completed at the commencement of employment and updated periodically to ensure accuracy. The form typically includes personal details, emergency contacts, employment information, and other relevant data necessary for HR administration and legal compliance. It serves as a critical reference document for HR processes and emergency situations, while also helping organizations maintain proper employee records as required by Malaysian law.
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1. Parties: Identification of the employer and employee with complete legal names and addresses
2. Background: Brief context about the employment relationship and purpose of the contract
3. Definitions: Key terms used throughout the contract
4. Appointment and Duration: Job title, employment status (permanent/fixed-term), and commencement date
5. Duties and Responsibilities: Main job responsibilities and reporting relationships
6. Working Hours: Standard working hours, rest days, and overtime provisions
7. Remuneration: Salary, payment schedule, and other monetary benefits
8. Leave Entitlements: Annual, medical, and other statutory leave entitlements
9. Termination: Notice periods and grounds for termination
10. Confidentiality: Protection of company confidential information
11. Governing Law: Specification of Malaysian law as governing law
1. Probationary Period: Terms of probation period if applicable
2. Non-Competition: Restrictions on working with competitors after employment ends
3. Intellectual Property: Ownership of work created during employment
4. Remote Work: Terms for working from home or remote locations
5. Commission Structure: Details of commission-based compensation for sales roles
6. International Assignment: Terms for overseas work assignments
7. Performance Bonus: Structure and conditions for performance-based bonuses
8. Share Options: Terms of any share option or equity participation schemes
1. Schedule 1 - Job Description: Detailed breakdown of job responsibilities and requirements
2. Schedule 2 - Compensation Details: Detailed breakdown of salary components and benefits
3. Schedule 3 - Company Policies: Key company policies that form part of the employment terms
4. Schedule 4 - Benefits Package: Detailed description of all employee benefits
5. Appendix A - Code of Conduct: Company's code of conduct and ethical guidelines
6. Appendix B - Confidentiality Agreement: Detailed confidentiality obligations and requirements
Relevant legal definitions
Company
Employee
Identity Card
Emergency Contact
Personal Data
Work Location
Department
Reporting Manager
Employment Start Date
Working Hours
Employment Status
Job Title
Base Salary
Bank Account
Social Security Number
Employment Provident Fund Number
Income Tax Number
Medical Benefits
Leave Entitlement
Probation Period
Notice Period
Confidential Information
Personal Address
Contact Information
Employee
Identity Card
Emergency Contact
Personal Data
Work Location
Department
Reporting Manager
Employment Start Date
Working Hours
Employment Status
Job Title
Base Salary
Bank Account
Social Security Number
Employment Provident Fund Number
Income Tax Number
Medical Benefits
Leave Entitlement
Probation Period
Notice Period
Confidential Information
Personal Address
Contact Information
Clauses
Personal Information
Employment Details
Contact Information
Emergency Contacts
Banking Information
Identification Details
Work Location
Reporting Structure
Data Protection
Declaration of Accuracy
Consent for Data Processing
Information Update Requirements
Statutory Benefits Registration
Medical Information
Next of Kin Details
Documentation Requirements
Information Usage
Data Retention
Information Access Rights
Confidentiality
Employment Details
Contact Information
Emergency Contacts
Banking Information
Identification Details
Work Location
Reporting Structure
Data Protection
Declaration of Accuracy
Consent for Data Processing
Information Update Requirements
Statutory Benefits Registration
Medical Information
Next of Kin Details
Documentation Requirements
Information Usage
Data Retention
Information Access Rights
Confidentiality
Relevant Industries
Manufacturing
Technology
Financial Services
Retail
Healthcare
Education
Construction
Professional Services
Hospitality
Telecommunications
Energy
Transportation
Real Estate
Agriculture
Relevant Teams
Human Resources
Legal
Finance
Operations
Administration
Information Technology
Sales
Marketing
Customer Service
Research and Development
Production
Quality Assurance
Procurement
Facilities Management
Relevant Roles
Chief Executive Officer
Managing Director
General Manager
Department Head
Senior Manager
Manager
Supervisor
Executive
Officer
Administrator
Coordinator
Specialist
Analyst
Assistant
Entry-level Employee
Intern
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