The Probation Letter For Employee is a critical document in Malaysian employment practice that formally initiates the employment relationship while establishing a probationary period. It is typically used when onboarding new employees across all industry sectors in Malaysia, serving as a preliminary stage before permanent employment confirmation. The document must align with Malaysian employment legislation, particularly the Employment Act 1955, Industrial Relations Act 1967, and other relevant employment laws. It includes essential information such as employment terms, probation duration, compensation, performance evaluation criteria, and confirmation processes. This letter is crucial for both employers and employees as it clearly defines expectations, rights, and obligations during the probationary period, while providing a legal framework for the initial employment relationship.

1. Company Details: Full legal name and address of the employing company

2. Employee Details: Full name, identification number, and address of the employee

3. Position and Department: Job title, role, and department the employee will be working in

4. Probation Period Duration: Specific length of the probation period (typically 3-6 months in Malaysia)

5. Terms of Employment: Basic employment terms including working hours, work location, and reporting structure

6. Compensation and Benefits: Salary, allowances, and benefits during probation period

7. Performance Evaluation: Criteria and process for evaluating performance during probation

8. Confirmation Process: Process and conditions for confirmation of permanent employment

9. Notice Period: Required notice period for termination during probation

10. Signature Block: Space for signatures of both employer and employee representatives