The Non-Disclosure Agreement For Personal Assistant is essential when engaging Personal Assistants who will have access to sensitive information in Malaysia. This document is typically used at the start of employment or engagement of a PA, whether they are working for an individual, family, or corporate employer. It addresses the unique aspects of a PA's role, including access to personal, financial, and business information, while ensuring compliance with Malaysian legislation, particularly the Personal Data Protection Act 2010 and the Employment Act 1955. The agreement is designed to protect employers' interests while clearly outlining the PA's obligations regarding confidentiality, data protection, and information handling. It's particularly relevant given the increasing professionalization of the PA role and the growing importance of data protection in modern business environments.
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1. Parties: Identifies the employer and the Personal Assistant, including full legal names and addresses
2. Background: Explains the context of the agreement - that the Personal Assistant will be providing services and will have access to confidential information
3. Definitions: Defines key terms including 'Confidential Information', 'Personal Data', 'Trade Secrets', and 'Permitted Purpose'
4. Scope of Confidential Information: Details what constitutes confidential information in the context of the PA role, including business, personal, and family information
5. Obligations of Confidentiality: Sets out the PA's specific duties to maintain confidentiality and protect information
6. Permitted Uses and Disclosures: Specifies when and how the PA may use or disclose confidential information in the course of their duties
7. Data Protection Compliance: Addresses compliance with Malaysian Personal Data Protection Act 2010 requirements
8. Security Measures: Specifies the practical steps the PA must take to protect confidential information
9. Duration and Survival: Specifies how long the confidentiality obligations last, including after employment ends
10. Return of Confidential Information: Requirements for returning or destroying confidential information upon termination
11. Breach and Remedies: Consequences of breaching the agreement and available remedies
12. General Provisions: Standard clauses including governing law, jurisdiction, and entire agreement
1. Intellectual Property Rights: Additional provisions protecting any IP the PA may encounter or develop - include if PA will be involved in creative or technical work
2. Non-Competition: Restrictions on working for competitors - include if PA will have access to highly sensitive competitive information
3. Social Media and Public Communications: Guidelines for social media use and public communications - include if PA will manage social media or public-facing activities
4. Third Party Disclosure: Procedures for sharing information with other service providers - include if PA will coordinate with other contractors/service providers
5. International Data Transfers: Provisions for handling international data transfers - include if PA will handle cross-border activities
1. Schedule 1 - Categories of Confidential Information: Detailed list of types of confidential information the PA will encounter
2. Schedule 2 - Security Protocols: Specific security measures and protocols the PA must follow
3. Schedule 3 - Approved Third Party Recipients: List of pre-approved parties with whom certain information can be shared
4. Appendix A - Acknowledgment Form: Form for PA to sign acknowledging receipt and understanding of specific confidential information
Relevant legal definitions
Agreement
Confidential Information
Personal Data
Employer
Personal Assistant
Services
Trade Secrets
Business Information
Personal Information
Intellectual Property Rights
Identity Card
Permitted Purpose
Security Measures
Confidentiality Obligation
Working Hours
Workplace
Data Protection Laws
Unauthorized Disclosure
Business Records
Digital Assets
Professional Duties
Termination Date
Commencement Date
Third Party
Restricted Period
Business Day
Documentation
Proprietary Information
Sensitive Information
Family Information
Confidential Information
Personal Data
Employer
Personal Assistant
Services
Trade Secrets
Business Information
Personal Information
Intellectual Property Rights
Identity Card
Permitted Purpose
Security Measures
Confidentiality Obligation
Working Hours
Workplace
Data Protection Laws
Unauthorized Disclosure
Business Records
Digital Assets
Professional Duties
Termination Date
Commencement Date
Third Party
Restricted Period
Business Day
Documentation
Proprietary Information
Sensitive Information
Family Information
Clauses
Recitals
Definitions
Interpretation
Confidentiality Obligations
Permitted Disclosures
Data Protection
Security Measures
Return of Information
Duration
Termination
Survival
Non-Disclosure
Information Handling
Breach Notification
Remedies
Indemnification
Assignment
Severability
Entire Agreement
Governing Law
Jurisdiction
Amendment
Notices
Force Majeure
Waiver
Third Party Rights
Counterparts
Definitions
Interpretation
Confidentiality Obligations
Permitted Disclosures
Data Protection
Security Measures
Return of Information
Duration
Termination
Survival
Non-Disclosure
Information Handling
Breach Notification
Remedies
Indemnification
Assignment
Severability
Entire Agreement
Governing Law
Jurisdiction
Amendment
Notices
Force Majeure
Waiver
Third Party Rights
Counterparts
Relevant Industries
Financial Services
Technology
Entertainment
Real Estate
Professional Services
Healthcare
Family Offices
Retail
Manufacturing
Education
Hospitality
Media
Non-Profit Organizations
Government
Consulting
Relevant Teams
Human Resources
Legal
Administration
Executive Office
Corporate Services
Compliance
Operations
Family Office
Relevant Roles
Personal Assistant
Executive Assistant
Private Secretary
Family Office Manager
Executive Secretary
Administrative Assistant
Virtual Assistant
Corporate Secretary
Office Manager
Chief of Staff
Business Support Manager
Executive Support Specialist
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