The Non-Disclosure Agreement For Personal Assistant is essential for protecting sensitive information in executive support relationships within South Africa. Personal Assistants typically have extensive access to confidential business information, personal data, and strategic details, making robust confidentiality protection crucial. This document is designed to comply with South African law, particularly the Protection of Personal Information Act (POPIA), while addressing practical aspects of information handling in PA roles. It's suitable for both corporate and individual employers, covering various scenarios from standard business confidentiality to handling of personal information, electronic communications, and digital assets. The agreement includes both immediate and post-employment obligations, making it vital for establishing clear boundaries and expectations in the PA-employer relationship.
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1. Parties: Identification of the employer and the personal assistant
2. Background: Context of the PA role and need for confidentiality
3. Definitions: Key terms including 'Confidential Information', 'Personal Information', 'Business Information', 'Trade Secrets'
4. Scope of Confidential Information: Detailed description of what constitutes confidential information in the PA context
5. Obligations of Confidentiality: Core confidentiality obligations and permitted uses of information
6. Data Protection and POPIA Compliance: Specific obligations regarding personal information under POPIA
7. Security Measures: Required procedures for handling and protecting confidential information
8. Duration and Survival: Period of confidentiality obligations and survival post-employment
9. Return of Confidential Information: Requirements for returning or destroying confidential information
10. Breach and Remedies: Consequences of breach and available remedies
11. General Provisions: Standard clauses including governing law, jurisdiction, and entire agreement
1. Intellectual Property: Additional provisions for protecting IP if PA role involves creative or technical work
2. Third Party Disclosure: Rules for sharing information with other service providers if PA manages other contractors
3. Social Media and Public Communications: Guidelines for social media use if PA manages social accounts
4. International Data Transfers: Requirements if PA role involves international travel or remote work
5. Device and Technology Use: Specific provisions for handling company devices and technology if provided
6. Monitoring and Reporting: Procedures for monitoring compliance if heightened security is required
1. Schedule 1: Categories of Confidential Information: Detailed list of types of confidential information the PA will handle
2. Schedule 2: Security Procedures: Specific security protocols and procedures for handling sensitive information
3. Schedule 3: Authorized Third Parties: List of approved parties with whom information can be shared if applicable
4. Appendix A: Acknowledgment Form: Form for PA to sign acknowledging receipt and understanding of obligations
5. Appendix B: Information Handling Guidelines: Practical guidelines for day-to-day handling of confidential information
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