The Move Out Notice Letter is a crucial document in Malaysian property rental relationships, required whenever a tenant plans to end their tenancy and vacate a property. This document must comply with Malaysian property law requirements and should align with the notice period specified in the original tenancy agreement. It serves multiple purposes: providing legal notice of intention to vacate, documenting the proposed move-out date, establishing a timeline for final property inspection, and creating a formal record for both parties. The letter typically needs to be delivered within the timeframe specified in the lease agreement, usually 30 to 60 days before the intended move-out date, depending on the terms of the original agreement and local property practices in Malaysia.
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1. Tenant Details: Full name and current contact information of the tenant(s)
2. Property Address: Complete address of the rental property being vacated
3. Date of Notice: Current date when the notice is being given
4. Notice Period Declaration: Clear statement of the notice period being given, with specific move-out date
5. Current Lease Reference: Reference to the existing lease agreement including its start date
6. Forwarding Address: New address for future correspondence and security deposit return
7. Request for Property Inspection: Request for final inspection and key handover arrangements
8. Signature Block: Space for tenant's signature and date
1. Security Deposit Return Instructions: Banking or payment details for security deposit return, used when specific return method is requested
2. Early Termination Explanation: Required when moving out before the lease end date, explaining circumstances and referencing relevant lease clauses
3. Maintenance Issues Declaration: List of any existing maintenance issues that need to be addressed, used when there are outstanding repairs
4. Utility Transfer Notice: Information about utility account transfers or cancellations, used when utilities are in tenant's name
1. Property Inventory List: Detailed list of any landlord-provided furnishings and their current condition
2. Photographic Evidence: Recent photographs of the property condition, if required for documentation
3. Maintenance Records: Log of maintenance requests and completions during tenancy, if relevant to the move-out
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