The Letter of Intent for Promotion is a crucial document in Malaysian corporate practice that bridges the initial decision to promote an employee and the final execution of new employment terms. This document is typically used when an organization wishes to formally communicate a promotion offer to an employee while allowing both parties time to consider and negotiate the terms before finalizing the arrangement. It outlines key changes in position, responsibilities, compensation, and reporting structures, serving as a preliminary agreement subject to Malaysian employment law. The document provides legal protection for both parties and helps ensure clarity in communication regarding the proposed career advancement. Organizations should use a Letter of Intent for Promotion when making significant changes to an employee's role and terms of employment, particularly for senior positions or when the promotion involves substantial changes in responsibilities or compensation.
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1. Letter Header: Company letterhead, date, reference number, and addressee details
2. Subject Line: Clear indication that this is a Letter of Intent for Promotion
3. Opening Paragraph: Introduction stating the purpose of the letter and recognition of the employee's contributions
4. Current Position Details: Brief description of the employee's current role and responsibilities
5. New Position Details: Detailed information about the new position, title, and department
6. Effective Date: Specific date when the promotion will take effect
7. Compensation Changes: Overview of new salary, benefits, and other compensation adjustments
8. New Responsibilities: Summary of key responsibilities and expectations in the new role
9. Reporting Structure: Information about new reporting relationships and team structure
10. Acceptance Terms: Instructions for accepting the promotion and deadline for response
11. Closing: Congratulatory note and signature block with authorized signatory details
1. Probation Period: Details of any probationary period in the new role, if applicable
2. Performance Metrics: Specific KPIs or performance expectations for the new role, if these need to be outlined immediately
3. Training Requirements: Any mandatory training or development programs required for the new position
4. Relocation Details: If the promotion involves relocation, details about location change and related benefits
5. Confidentiality Clause: Additional confidentiality requirements for the new position, if applicable
6. Non-Compete Clause: New non-compete terms if the promotion involves access to more sensitive information
7. International Assignment: Specific terms for international assignments if the promotion involves cross-border responsibilities
1. Schedule A - Compensation Package: Detailed breakdown of the new compensation structure including base salary, allowances, and benefits
2. Schedule B - Job Description: Comprehensive description of the new role, responsibilities, and expectations
3. Schedule C - Performance Metrics: Detailed KPIs and performance evaluation criteria for the new position
4. Appendix 1 - Organizational Chart: Updated organizational chart showing the employee's new position in the company structure
5. Appendix 2 - Benefits Summary: Detailed overview of all applicable benefits in the new role
Relevant legal definitions
Company
Employee
Current Position
New Position
Effective Date
Basic Salary
Compensation Package
Reporting Manager
Department
Working Hours
Probation Period
Performance Metrics
Benefits
Confidential Information
Employment Agreement
Identity Card
Notice Period
Workplace
Job Description
Key Performance Indicators
Employee
Current Position
New Position
Effective Date
Basic Salary
Compensation Package
Reporting Manager
Department
Working Hours
Probation Period
Performance Metrics
Benefits
Confidential Information
Employment Agreement
Identity Card
Notice Period
Workplace
Job Description
Key Performance Indicators
Clauses
Position and Title
Effective Date
Compensation
Reporting Structure
Duties and Responsibilities
Working Hours
Location
Benefits
Performance Requirements
Probation
Confidentiality
Non-Competition
Acceptance Period
Governing Law
Previous Terms
Authority
Data Protection
Intellectual Property
Travel Requirements
Training Obligations
Effective Date
Compensation
Reporting Structure
Duties and Responsibilities
Working Hours
Location
Benefits
Performance Requirements
Probation
Confidentiality
Non-Competition
Acceptance Period
Governing Law
Previous Terms
Authority
Data Protection
Intellectual Property
Travel Requirements
Training Obligations
Relevant Industries
Banking and Financial Services
Manufacturing
Technology and IT
Healthcare
Education
Retail and Consumer Goods
Construction and Real Estate
Professional Services
Telecommunications
Energy and Utilities
Hospitality and Tourism
Transportation and Logistics
Media and Entertainment
Public Sector
Non-Profit Organizations
Relevant Teams
Human Resources
Legal
Senior Management
Corporate Secretariat
Employee Relations
Talent Management
Compensation and Benefits
Operations
Administration
Relevant Roles
Human Resources Manager
HR Director
Legal Counsel
Talent Acquisition Manager
Compensation and Benefits Manager
Employee Relations Manager
Chief Human Resources Officer
Department Head
Division Director
Managing Director
Chief Executive Officer
Operations Manager
Administrative Manager
Company Secretary
Hiring Manager
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