The Letter of Intent to Leave is a crucial document in Malaysian employment relations, serving as the formal initiation of the resignation process. This document is required whenever an employee decides to voluntarily terminate their employment relationship, ensuring compliance with notice period requirements under the Malaysian Employment Act 1955. The letter must include essential information such as the employee's details, intended last working day, and handover commitments. It serves multiple purposes: legally documenting the resignation, initiating the formal exit process, and maintaining professional relationships. In Malaysia, this document is particularly important as it helps ensure compliance with statutory notice periods and protects both parties' interests during the employment termination process.
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1. Personal Information and Date: Employee's full name, position, employee ID (if applicable), department, and current date
2. Recipient Information: Supervisor's/Manager's name, title, and company name
3. Statement of Intent: Clear statement expressing the intention to resign from the position
4. Last Working Day: Specific mention of the intended last day of work, ensuring compliance with notice period requirements under Malaysian Employment Act
5. Handover Commitment: Brief statement about commitment to properly hand over duties and responsibilities
1. Reason for Resignation: Brief explanation of resignation reasons - used when maintaining transparency or when required by company policy
2. Expression of Gratitude: Statement thanking the employer for opportunities - recommended for maintaining positive relationships
3. Request for Reference: Formal request for a reference letter - included when seeking future employment references
4. Outstanding Matters: List of pending projects or matters requiring attention - used when managing complex role transitions
5. Contact Information: Future contact details - included when necessary for final payments or documentation
1. Handover Document List: List of documents and materials to be handed over - attached when managing complex transitions
2. Project Status Report: Summary of ongoing projects and their status - relevant for senior positions or project-based roles
3. Exit Checklist: Company-specific exit procedures and requirements - included when required by company policy
Relevant legal definitions
Clauses
Relevant Industries
Banking and Finance
Manufacturing
Technology
Healthcare
Education
Retail
Construction
Professional Services
Hospitality
Public Sector
Telecommunications
Energy and Utilities
Transportation and Logistics
Agriculture
Media and Entertainment
Relevant Teams
Human Resources
Finance
Operations
Sales
Marketing
Information Technology
Legal
Research and Development
Customer Service
Administration
Production
Quality Assurance
Supply Chain
Business Development
Corporate Communications
Relevant Roles
Chief Executive Officer
Manager
Executive
Administrative Assistant
Engineer
Teacher
Sales Representative
Accountant
Human Resources Officer
Technical Specialist
Project Manager
Research Analyst
Operations Director
Customer Service Representative
Software Developer
Marketing Coordinator
Financial Analyst
Production Supervisor
Legal Counsel
Medical Professional
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