The Letter of Intent for Leave of Absence is a standard document used in Malaysian business practice to formalize an employee's request for time away from work. This document is essential in ensuring compliance with Malaysian employment legislation, particularly the Employment Act 1955, while maintaining clear communication between employees and employers. It should be submitted when an employee plans to take extended leave, requires formal documentation of their absence, or when company policy mandates formal leave requests. The letter typically includes specific dates, reasons for leave, work handover arrangements, and return-to-work plans. It serves multiple purposes: protecting both employer and employee interests, ensuring proper documentation for HR records, and maintaining organizational efficiency during the employee's absence. The document is particularly important for leaves extending beyond standard annual leave periods or for special circumstances such as sabbaticals, extended medical leave, or personal development opportunities.

1. Letter Header: Employee's name, position, department, employee ID, and contact information

2. Date: Date of the letter

3. Recipient Details: Supervisor's/HR Manager's name, title, and department

4. Subject Line: Clear indication that this is a Letter of Intent for Leave of Absence

5. Salutation: Formal greeting to the recipient

6. Purpose Statement: Clear statement of intent to take leave and the type of leave being requested

7. Leave Details: Specific dates, duration, and type of leave being requested

8. Reason for Leave: Brief explanation of the reason for requesting leave

9. Work Handover Plan: Brief outline of how current responsibilities will be managed during absence

10. Closing Statement: Request for approval and appreciation

11. Signature Block: Employee's signature, printed name, and date