The Letter of Intent For A Job Within The Same Company is a crucial document in Malaysian business practice that facilitates internal mobility and career progression within organizations. It serves as a preliminary formal communication between the employer and employee regarding a potential position change, whether it's a lateral move, promotion, or department transfer. This document is particularly important in the Malaysian context as it needs to comply with local employment laws, including the Employment Act 1955 and related regulations. It is typically used when an organization wants to formally communicate its intention to change an employee's role, responsibilities, or position while maintaining their employment with the company. The letter outlines key aspects of the proposed change including new role details, reporting structure, compensation adjustments, and other relevant terms, serving as a precursor to the formal employment contract amendment.
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1. Letter Header: Company letterhead, date, reference number, and addressee details
2. Subject Line: Clear indication that this is a Letter of Intent for internal position change
3. Opening Statement: Formal introduction stating the purpose of the letter and reference to any prior discussions
4. New Position Details: Specific information about the new role, including job title and department
5. Reporting Structure: Information about the new reporting relationships and supervisory structure
6. Effective Date: Proposed start date for the new position
7. Key Responsibilities: Brief overview of main duties and responsibilities in the new role
8. Compensation Structure: Basic information about salary and primary benefits
9. Closing Statement: Next steps, acceptance procedure, and deadline for response
10. Signature Block: Company authorized signatory details and signature space
1. Transition Period: Details about handover period and transition arrangements, used when role change requires significant knowledge transfer
2. Performance Expectations: Specific targets or KPIs for the new role, included when position involves significant responsibilities
3. Location Change: Details about new work location if different from current, used when position involves relocation
4. Special Benefits: Additional benefits specific to the new role, included for senior positions or specialized roles
5. Training Requirements: Mandatory training or certification requirements for the new position, if applicable
6. Probation Period: Details of any probationary period in the new role, if applicable
1. Job Description: Detailed description of the new position's responsibilities and requirements
2. Benefits Schedule: Comprehensive list of benefits and entitlements associated with the new position
3. Organizational Chart: Visual representation of the new department structure and reporting lines
4. Acceptance Form: Form for the employee to formally accept the terms of the position change
Relevant legal definitions
Clauses
Relevant Industries
Banking and Financial Services
Manufacturing
Technology
Healthcare
Education
Retail
Construction
Energy
Telecommunications
Professional Services
Hospitality
Logistics and Transportation
Public Sector
Consumer Goods
Media and Entertainment
Relevant Teams
Human Resources
Finance
Operations
Sales
Marketing
Information Technology
Research and Development
Production
Quality Assurance
Customer Service
Legal
Administration
Project Management Office
Business Development
Supply Chain
Public Relations
Relevant Roles
Human Resources Manager
Department Manager
Team Leader
Senior Executive
Project Manager
Operations Manager
Finance Director
Sales Manager
Technical Lead
Research Scientist
Marketing Manager
Production Supervisor
IT Manager
Business Analyst
Quality Assurance Manager
Administrative Manager
Regional Manager
Product Manager
Account Manager
Development Manager
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