The Letter Of Demand For Outstanding Rental is a crucial legal instrument in the Malaysian property management landscape, used when tenants have failed to meet their rental payment obligations. This document is typically issued after informal attempts to collect payment have been unsuccessful and before initiating formal legal proceedings. It must comply with Malaysian legal requirements, including provisions under the National Land Code 1965, Contracts Act 1950, and relevant property laws. The letter serves multiple purposes: it formally documents the breach, specifies the exact amount owed, provides a final opportunity for payment before legal action, and can be used as evidence in subsequent court proceedings. It should include detailed information about the rental property, payment history, specific amounts owed, and a reasonable deadline for payment.
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1. Letterhead and Date: Law firm's letterhead (if sent by lawyers) or sender's address and current date
2. Recipient Details: Full name and address of the tenant/debtor
3. Reference Line: Subject matter reference including property address and tenancy agreement details
4. Outstanding Rental Details: Clear statement of the rental amount(s) owed, including specific months and calculation
5. Legal Basis: Reference to the tenancy agreement and its relevant clauses
6. Demand Statement: Formal demand for payment including the total amount due
7. Payment Terms: Specified deadline for payment (typically 7-14 days) and payment methods
8. Legal Consequences: Statement of intended legal action if payment is not received by the deadline
9. Closing: Formal closing and signature block
1. Previous Communications: Reference to prior attempts to collect the debt, used when there have been previous reminders or communications
2. Interest Calculation: Details of any applicable late payment interest, included if specified in the original tenancy agreement
3. Property Damage Claims: Additional claims for property damage if applicable, included when there are damages beyond normal wear and tear
4. Without Prejudice: Legal reservation of rights, included when there might be ongoing negotiations
1. Payment History Statement: Detailed breakdown of payment history showing all missed payments and partial payments
2. Copy of Tenancy Agreement: Attached copy of the original signed tenancy agreement
3. Photographic Evidence: If claiming for damages, photographs documenting the condition of the property
4. Previous Correspondence: Copies of previous reminder letters or communications regarding the outstanding rent
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Tenant Relations Manager
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