Job Requisition Form for Malaysia

Job Requisition Form Template for Malaysia

A Job Requisition Form is an internal document used in Malaysian organizations to initiate and authorize the hiring process for new or replacement positions. The document complies with Malaysian employment laws, including the Employment Act 1955 and related regulations. It serves as a formal request for personnel, containing detailed information about the position, justification for hiring, budget implications, and required approvals. The form ensures proper documentation of hiring needs while maintaining compliance with local labor laws and internal organizational policies.

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What is a Job Requisition Form?

The Job Requisition Form is a fundamental document in the Malaysian employment ecosystem, designed to streamline the hiring process while ensuring compliance with local employment laws and regulations. This document is typically used when a department needs to create a new position or fill a vacancy, requiring formal approval before proceeding with recruitment. The form captures essential information including position details, business justification, budget implications, and required qualifications, all while adhering to Malaysian employment legislation including the Employment Act 1955 and related regulations. It serves as an audit trail for hiring decisions and helps organizations maintain consistent hiring practices across different departments.

What sections should be included in a Job Requisition Form?

1. Position Information: Basic details including job title, department, reporting relationship, and position type (permanent/contract/temporary)

2. Business Justification: Explanation of why the position is needed, whether it's a replacement or new position, and impact on business objectives

3. Job Details: Key responsibilities, required qualifications, experience, and skills

4. Compensation Details: Proposed salary range, benefits package, and other remuneration details in compliance with Malaysian employment laws

5. Recruitment Timeline: Expected start date, urgency level, and key recruitment milestones

6. Budget Information: Confirmation of budgetary allocation and cost center details

7. Approval Section: Signature blocks for necessary approvals (Department Head, HR, Finance, etc.)

What sections are optional to include in a Job Requisition Form?

1. Foreign Worker Requirements: Additional section required if position may be filled by non-Malaysian citizens, including visa and permit requirements

2. Internal Posting Details: Include when position needs to be advertised internally first, as per company policy

3. Special Equipment/Resource Requirements: Details of any specific equipment, software, or resources needed for the position

4. Location Flexibility: Include when remote work or multiple location options are available

5. Project-Specific Information: Required for project-based positions, including project duration and specific objectives

What schedules should be included in a Job Requisition Form?

1. Job Description: Detailed job description following company template and Malaysian employment law requirements

2. Organizational Chart: Current department structure showing where the position fits

3. Skills Assessment Matrix: Detailed breakdown of required technical and soft skills with proficiency levels

4. Budget Allocation Form: Detailed breakdown of the financial impact including salary, benefits, and other associated costs

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

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Relevant legal definitions

Clauses

Relevant Industries

Banking and Financial Services

Manufacturing

Technology

Healthcare

Education

Retail

Construction

Professional Services

Telecommunications

Energy and Utilities

Hospitality

Logistics and Transportation

Public Sector

Agriculture

Relevant Teams

Human Resources

Finance

Legal

Operations

Administration

Compliance

Senior Management

Recruitment

Talent Acquisition

Budget Control

Relevant Roles

Human Resources Manager

Recruitment Specialist

Department Manager

Finance Director

Budget Controller

Compliance Officer

Operations Manager

Project Manager

Line Manager

Division Head

Chief Financial Officer

HR Business Partner

Talent Acquisition Manager

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What is a Job Requisition Form?

What sections should be included in a Job Requisition Form?

What sections are optional to include in a Job Requisition Form?

What schedules should be included in a Job Requisition Form?

Authors

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