IT Support Contract for Malaysia

IT Support Contract Template for Malaysia

A comprehensive legal agreement governed by Malaysian law that establishes the terms and conditions for the provision of IT support services. The document outlines service levels, response times, support scope, maintenance responsibilities, data protection requirements, and compliance with Malaysian regulations including the Personal Data Protection Act 2010 and Communications and Multimedia Act 1998. It defines the obligations of both the service provider and client, payment terms, liability limitations, and dispute resolution procedures within the Malaysian legal framework.

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What is a IT Support Contract?

This IT Support Contract is designed for use in Malaysia when establishing a formal relationship between an IT support service provider and a client organization. The contract addresses essential aspects of IT support services including hardware and software maintenance, helpdesk support, system monitoring, and technical assistance. It incorporates requirements from Malaysian legislation including the Personal Data Protection Act 2010, Electronic Commerce Act 2006, and Communications and Multimedia Act 1998. The document is structured to protect both parties' interests while ensuring clear service deliverables, performance metrics, and compliance with local regulations. This template is particularly suitable for businesses seeking to outsource their IT support functions or establish long-term IT support relationships with service providers in Malaysia.

What sections should be included in a IT Support Contract?

1. Parties: Identifies the service provider and client with full legal names and registered addresses

2. Background: Outlines the context of the agreement and the parties' intentions

3. Definitions: Defines key terms used throughout the agreement

4. Scope of Services: Detailed description of IT support services to be provided

5. Service Level Agreement: Defines response times, resolution times, and service quality metrics

6. Term and Termination: Duration of the agreement and conditions for termination

7. Fees and Payment: Payment terms, rates, and billing procedures

8. Obligations of Service Provider: Key responsibilities and commitments of the IT support provider

9. Client Responsibilities: Client's obligations to enable service delivery

10. Confidentiality: Protection of confidential information and data

11. Data Protection: Compliance with PDPA and data handling requirements

12. Intellectual Property: Ownership and usage rights of IP

13. Limitation of Liability: Limits on liability and indemnification provisions

14. Force Majeure: Provisions for unforeseen circumstances

15. General Provisions: Standard legal clauses including notices, amendments, and governing law

What sections are optional to include in a IT Support Contract?

1. Hardware Maintenance: Include when physical IT equipment maintenance is part of the service

2. Software Development: Required if custom software development or modifications are included

3. Disaster Recovery: Include for contracts requiring specific disaster recovery services

4. Training Services: Add when user training is part of the support package

5. Security Requirements: Include for contracts with specific security compliance needs

6. Change Management: Add for contracts requiring formal change control procedures

7. Third-Party Vendors: Include when managing third-party vendor relationships is part of the service

8. Service Credits: Add when including financial penalties for missing service levels

What schedules should be included in a IT Support Contract?

1. Schedule A - Service Descriptions: Detailed breakdown of each service component and support level

2. Schedule B - Service Level Metrics: Specific metrics, measurement methods, and reporting requirements

3. Schedule C - Fee Schedule: Detailed pricing, payment terms, and rate cards

4. Schedule D - Supported Systems: List of hardware and software covered under the agreement

5. Schedule E - Contact Details: Key personnel and escalation paths for both parties

6. Schedule F - Security Protocols: Detailed security procedures and requirements

7. Appendix 1 - Service Request Procedures: Process for submitting and handling support requests

8. Appendix 2 - Acceptable Use Policy: Guidelines for appropriate use of IT support services

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Malaysia

Publisher

Genie AI

Document Type

Service Agreement

Cost

Free to use
Relevant legal definitions
Clauses
Relevant Industries

Technology

Financial Services

Healthcare

Manufacturing

Retail

Education

Government

Professional Services

Telecommunications

Transportation

Hospitality

Construction

Energy

Relevant Teams

Information Technology

Legal

Procurement

Operations

Finance

Compliance

Risk Management

Security

Infrastructure

Help Desk

Technical Support

Service Delivery

Vendor Management

Relevant Roles

Chief Information Officer

IT Director

IT Manager

Technical Support Manager

System Administrator

Network Engineer

Help Desk Manager

Procurement Manager

Legal Counsel

Compliance Officer

Operations Manager

Finance Director

Contract Manager

Service Delivery Manager

Security Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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