The Intent To Vacate Letter is a crucial document in Malaysian property rental practices, required whenever a tenant plans to end their tenancy and vacate a property. This formal notification, governed by Malaysian property law and standard rental practices, serves as official documentation of the tenant's intention to terminate their lease agreement. The letter typically needs to be submitted within the notice period specified in the original lease agreement, usually 30 to 60 days before the intended vacation date. It protects both parties' interests by creating a clear record of the tenant's compliance with lease termination requirements and helps facilitate a smooth transition process. The document is essential for both residential and commercial properties throughout Malaysia.
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1. Sender Details: Full name and current address of the tenant
2. Date: Current date when the notice is being given
3. Recipient Details: Landlord's or property manager's full name and address
4. Property Reference: Complete address of the rental property being vacated
5. Lease Reference: Details of the current lease agreement including its start date
6. Notice Statement: Clear statement of intention to vacate with the intended move-out date
7. Notice Period Compliance: Confirmation that the notice period complies with the lease agreement
8. Forwarding Address: New address for future correspondence
9. Contact Information: Current phone number and email for coordination
10. Closing: Professional closing with tenant's signature
1. Security Deposit: Request for the return of security deposit with bank details - include when deposit return needs to be addressed
2. Property Inspection: Proposed dates/times for final inspection - include when coordinating inspection timing
3. Maintenance Issues: List of any existing maintenance issues - include when there are outstanding repairs
4. Keys Return: Details about key return arrangements - include when specific key return protocol exists
5. Utilities Transfer: Information about utility account transfers - include when utilities are in tenant's name
1. Copy of Original Lease: Attached copy of the original lease agreement for reference
2. Property Condition Photos: Current dated photos of property condition (if relevant)
3. Utility Bills: Copies of final utility bills or account statements (if relevant)
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