Hiring Request Form for Malaysia

Hiring Request Form Template for Malaysia

A formal internal document used in Malaysian organizations to initiate and obtain approval for new hiring requirements. The form serves as a critical control document that ensures proper justification and budgetary approval for new positions or replacements, while maintaining compliance with Malaysian employment laws including the Employment Act 1955 and related regulations. It captures essential information about the position, including job requirements, salary range, department details, and necessary approvals, forming the basis for subsequent recruitment processes.

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What is a Hiring Request Form?

The Hiring Request Form is a fundamental document in Malaysian corporate governance that initiates the recruitment process in accordance with local employment laws and organizational policies. This document is used whenever a department needs to hire new employees, whether for replacement positions or new roles. It ensures proper budgetary control, maintains organizational structure integrity, and demonstrates compliance with Malaysian employment regulations. The form typically requires multiple levels of approval and includes detailed information about the position, its justification, and its impact on the department's budget. The Hiring Request Form also serves as an audit trail for recruitment decisions and helps organizations maintain consistent hiring practices across different departments.

What sections should be included in a Hiring Request Form?

1. Department Information: Details of the requesting department, including department name, cost center, and requesting manager

2. Position Details: Information about the position including job title, grade/level, employment type (permanent/contract/temporary), and reporting relationship

3. Budgetary Information: Confirmation of budgeted position and proposed salary range in compliance with Minimum Wages Order 2022

4. Job Requirements: Essential qualifications, skills, experience, and competencies required for the position

5. Justification: Business case for the hiring request, including reason for hiring (replacement/new position/temporary requirement)

6. Approval Section: Signature blocks for required approvers (immediate supervisor, department head, HR, finance if required)

What sections are optional to include in a Hiring Request Form?

1. Foreign Worker Requirements: Additional section required when hiring foreign workers, including visa and work permit requirements as per Immigration Act

2. Special Allowances: Section for any special allowances or benefits beyond standard package

3. Equipment Requirements: List of required equipment, systems access, or special tools needed for the position

4. Overtime Requirements: Section needed if position requires regular overtime, ensuring compliance with Employment Act 1955 provisions

5. Project Information: Required for project-based or temporary positions, including project duration and objectives

What schedules should be included in a Hiring Request Form?

1. Job Description: Detailed job description including duties, responsibilities, and performance expectations

2. Salary Scale: Applicable salary scale and benefits structure for the position level

3. Required Qualifications Checklist: Detailed checklist of mandatory and preferred qualifications

4. Department Organization Chart: Current organization chart showing where the position fits in the structure

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Relevant Industries

Banking and Financial Services

Manufacturing

Technology

Healthcare

Education

Retail

Construction

Professional Services

Telecommunications

Energy

Hospitality

Logistics

Agriculture

Mining

Real Estate

Relevant Teams

Human Resources

Finance

Legal

Compliance

Administration

Operations

Senior Management

Recruitment

Talent Acquisition

Compensation and Benefits

Relevant Roles

Human Resources Manager

Finance Manager

Department Manager

Chief Financial Officer

Chief Executive Officer

HR Director

Recruitment Specialist

Compliance Officer

Legal Counsel

Administrative Manager

Operations Manager

Department Head

Line Manager

Project Manager

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What is a Hiring Request Form?

What sections should be included in a Hiring Request Form?

What sections are optional to include in a Hiring Request Form?

What schedules should be included in a Hiring Request Form?

Authors

Alex Denne

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