The Experience And Relieving Letter is a crucial document in the Malaysian employment landscape, required when an employee concludes their service with an organization. This document serves multiple purposes: it acts as official proof of employment history, confirms the completion of all employment obligations, and provides a professional reference for future opportunities. The letter is particularly important in Malaysia where formal documentation of employment history is often required for new job applications, visa processes, and regulatory compliance. It includes essential information such as employment duration, positions held, responsibilities, and conduct during service. The document must comply with Malaysian employment laws, including the Employment Act 1955 and related regulations, and is typically issued on the employee's last working day after all clearances are obtained.
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1. Letter Header: Company letterhead including company name, address, and contact details
2. Date and Reference Number: Current date and unique reference number for the letter
3. Employee Details: Full name, employee ID, and last designation of the employee
4. Employment Period: Precise dates of employment from joining to last working day
5. Role and Responsibilities: Brief description of the employee's primary duties and positions held
6. Conduct Statement: Statement about the employee's conduct, behavior, and integrity during employment
7. Relieving Declaration: Formal declaration that the employee is relieved from duties and all obligations are settled
8. Authentication: Authorized signatory details, company stamp/seal, and contact information for verification
1. Performance Summary: Brief overview of the employee's performance and achievements, used when specifically requested or for senior positions
2. Project Contributions: List of key projects handled, included for technical or project-based roles
3. Training and Certifications: Details of professional development activities during employment, relevant for educational or technical positions
4. Reason for Separation: If mutually agreed, a brief mention of the reason for leaving, typically included for resignations
5. Future Reference: Statement of willingness to provide further information or references, included when the departure is on good terms
1. Salary and Benefits History: Optional attachment detailing compensation history, provided if specifically requested
2. Training Certificates: Copies of relevant certificates earned during employment, attached when applicable
3. Project Summary Sheet: Detailed list of projects and responsibilities, particularly for technical or management roles
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