Employee Resignation Form for Malaysia

Employee Resignation Form Template for Malaysia

A standardized document compliant with Malaysian employment law, specifically designed to formally document an employee's voluntary termination of employment. This form captures essential information including the employee's details, notice period, last working day, and handover requirements. It ensures compliance with the Employment Act 1955 and other relevant Malaysian legislation while providing a clear record of the resignation process, final settlement terms, and company clearance procedures. The document serves as an official record for both the employer and employee, facilitating a smooth transition and protecting both parties' interests.

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What is a Employee Resignation Form?

The Employee Resignation Form is a crucial document used in Malaysian employment contexts when an employee decides to voluntarily terminate their employment relationship. This document, governed by Malaysian employment law including the Employment Act 1955, serves multiple purposes: it officially records the employee's intention to resign, confirms the notice period and last working day, outlines the handover process, and documents clearance requirements. The form should be used immediately when an employee decides to resign and needs to be completed before the commencement of the notice period. It includes sections for personal information, resignation details, handover requirements, and final settlement information, ensuring a comprehensive record of the resignation process while maintaining compliance with local employment regulations.

What sections should be included in a Employee Resignation Form?

1. Employee Information: Basic details including name, employee ID, position, department, and duration of employment

2. Resignation Declaration: Formal statement of resignation with last working day and notice period details

3. Reason for Resignation: Space for employee to state their reason for leaving (can be marked as optional to fill)

4. Notice Period Confirmation: Confirmation of notice period being served or any agreed variations

5. Handover Requirements: List of responsibilities, documents, and company property to be handed over

6. Final Settlement Details: Section outlining salary, leave balance, and other financial settlements

7. Acknowledgment: Signatures section for both employee and employer representative

What sections are optional to include in a Employee Resignation Form?

1. Exit Interview Preference: Option for employee to indicate whether they wish to participate in an exit interview

2. Non-Compete Reminder: Include when employee is bound by existing non-compete or confidentiality agreements

3. Reference Request: Section for employee to request a reference letter or indicate reference preferences

4. Forwarding Address: Space for employee to provide contact details for future correspondence

5. Revocation Rights: Include when local law or company policy allows for resignation withdrawal within a specific period

What schedules should be included in a Employee Resignation Form?

1. Handover Checklist: Detailed list of items and responsibilities to be handed over before departure

2. Company Property Return Form: Itemized list of company assets to be returned

3. Final Settlement Calculation Sheet: Breakdown of final payment including salary, leave encashment, and other benefits

4. Clearance Form: Departmental clearance sign-off sheet from various departments (IT, Finance, HR, etc.)

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Personal Information
Resignation Declaration
Notice Period
Final Settlement
Handover Requirements
Company Property Return
Confidentiality
Non-Compete Obligations
Intellectual Property Rights
Final Payments
Leave Balance
Clearance Requirements
Reference Authorization
Data Protection
Future Communication
Post-Employment Obligations
Acknowledgment and Acceptance

Relevant Industries

Banking & Finance

Technology

Manufacturing

Retail

Healthcare

Education

Professional Services

Construction

Hospitality

Telecommunications

Energy

Transportation

Public Sector

Agriculture

Mining

Relevant Teams

Human Resources

Legal

Compliance

Administration

Operations

Employee Relations

Talent Management

Personnel Management

Corporate Services

Industrial Relations

Relevant Roles

Human Resources Manager

HR Director

HR Executive

HR Administrator

Legal Counsel

Compliance Officer

Department Manager

Line Manager

Senior Manager

Operations Manager

Administrative Officer

Office Manager

HR Business Partner

Talent Management Specialist

Employee Relations Manager

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What is a Employee Resignation Form?

What sections should be included in a Employee Resignation Form?

What sections are optional to include in a Employee Resignation Form?

What schedules should be included in a Employee Resignation Form?

Authors

Alex Denne

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