Employee Exit Form for Malaysia

Employee Exit Form Template for Malaysia

A comprehensive document used in Malaysia to formalize and document an employee's departure from an organization, whether through resignation, termination, or retirement. The form complies with Malaysian employment law, including the Employment Act 1955 and related regulations, and captures essential information such as departure details, final settlements, company property returns, and benefit closures. It serves as a legal record of the employment termination process while ensuring all necessary clearances and obligations are properly documented and fulfilled by both employer and employee.

Your data doesn't train Genie's AI

You keep IP ownership of your information

Generate a Bespoke Document

1. Select your governing law:

2. Enter your key requirements:

3. Create your document to edit, review or download

Download a Standard Template

Get our Malaysia-compliant Employee Exit Form

4.6 / 5

4.8 / 5

Alternatively: Run an advanced review of an existing
Employee Exit Form

Let Genie AI's market-leading legal AI identify missing terms, unusual language, compliance issues and more - in just seconds.

Upload your Doc

What is a Employee Exit Form?

The Employee Exit Form is a crucial document used in Malaysian employment contexts to manage and document the formal separation process between an employer and an employee. This document becomes necessary whenever an employment relationship ends, whether through resignation, termination, or retirement, and must comply with Malaysian employment legislation, particularly the Employment Act 1955 and related regulations. The form serves multiple purposes: it documents the terms of separation, ensures proper handover of company property, facilitates final settlements, and maintains records for legal compliance. It includes sections for employee information, exit details, clearances from various departments, and final benefit calculations, making it an essential tool for proper employment relationship closure in Malaysia.

What sections should be included in a Employee Exit Form?

1. Employee Information: Basic details including employee name, ID, position, department, and length of service

2. Exit Details: Type of exit (resignation/termination/retirement), last working day, notice period details

3. Reason for Exit: Primary and secondary reasons for leaving, with specific details if applicable

4. Company Property Return: Checklist of company assets to be returned (ID card, access cards, devices, etc.)

5. Financial Settlement: Details of final salary, outstanding claims, and any other monetary settlements

6. Benefits Closure: Information about final EPF contributions, insurance coverage termination, and other benefits

7. Confidentiality Reminder: Acknowledgment of ongoing confidentiality obligations post-employment

8. Sign-off Section: Signatures from employee, immediate supervisor, HR representative, and date

What sections are optional to include in a Employee Exit Form?

1. Exit Interview Summary: To be included when an exit interview is conducted, capturing feedback about the organization

2. Handover Plan: Required when the employee holds a critical position requiring knowledge transfer

3. Non-Compete Acknowledgment: For employees bound by non-compete agreements

4. Reemployment Eligibility: Used when organization wants to specify if employee is eligible for future employment

5. Performance of Final Settlement: For cases involving complex final settlements or disputed amounts

What schedules should be included in a Employee Exit Form?

1. Schedule A: Company Property Checklist: Detailed inventory list of company properties to be returned

2. Schedule B: Department Clearance Form: Clearance signatures from various departments (IT, Finance, Security, etc.)

3. Schedule C: Knowledge Transfer Document: Template for documenting critical information and pending tasks

4. Appendix 1: Exit Interview Form: Standardized questionnaire for exit interview feedback

5. Appendix 2: Final Settlement Calculation Sheet: Detailed breakdown of final payment calculations

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Cost

Free to use

Relevant legal definitions

Clauses

Relevant Industries

Manufacturing

Technology

Financial Services

Retail

Healthcare

Education

Construction

Professional Services

Telecommunications

Hospitality

Energy

Transportation

Agriculture

Mining

Public Sector

Relevant Teams

Human Resources

Legal

Finance

Administration

Compliance

People Operations

Employee Relations

Payroll

Operations

Relevant Roles

HR Manager

HR Director

HR Executive

Legal Counsel

Compliance Officer

Department Manager

Finance Manager

Office Manager

Operations Director

Administrative Officer

People Operations Manager

Employee Relations Manager

HR Business Partner

Talent Management Specialist

Payroll Manager

Find the exact document you need

No matches found.

Employee Performance Appraisal Form

A Malaysian-compliant Employee Performance Appraisal Form for structured evaluation of employee performance and goal-setting.

How Cambridge United Uses Genie AI to Speed Up Player Signings and Slash Legal Costs

Generate a Bespoke Document

Download a Standard Template

What is a Employee Exit Form?

What sections should be included in a Employee Exit Form?

What sections are optional to include in a Employee Exit Form?

What schedules should be included in a Employee Exit Form?

Authors

Alex Denne

Jurisdiction

Publisher

Document Type

Sector

Cost

Find the exact document you need

Employee Performance Appraisal Form

Labor Certification Form

Basic Job Application Form

Guarantor Letter For New Employee

Termination Of Employment Form

Self Evaluation Form For Employees

Probation Period Letter

Employee Contact Form

Employee Profile Form

Job Vacancy Form

Employee Requisition Form

Thank You Letter For Hiring Me

Record Of Employment Letter

No Dues Form For Employee

Employee Nomination Form

Time Off Form

Online Offer Letter

Onboarding Feedback Form

Employee Availability Form

Employee Suggestion Form

Employee Emergency Contact Form

Employee Reimbursement Form

Seasonal Workers Application Form

Memorandum Letter For Employees

Job Continuation Letter For Employee

Employment Letter Of Recommendation

Evaluation Form For Employees

Employee Salary Certificate

Job Application Form

Employee Clearance Form

Probation Letter For Employee

Job Promotion Letter

Employee Request Form

Lien Waiver Form

Employee Of The Month Nomination Form

Hiring Agreement

Employee Record Form

Employee Complaint Form

Termination Of Contract Letter

Job Rejection Letter From Employee

Genie’s Security Promise

Your documents are private:

Your documents are protected:

Organizational security:

Use Cases

Generate Legal Docs Free