The Consent Authorization Form is a crucial document required under Malaysian data protection law for organizations collecting and processing personal data. This document is essential whenever an organization needs to obtain explicit consent from individuals before collecting, using, or disclosing their personal information. The form must comply with the Personal Data Protection Act 2010 and related regulations, requiring clear explanation of data processing purposes, scope of consent, and data subject rights. It serves as evidence of compliance with legal requirements and helps organizations maintain transparency in their data handling practices. The document is particularly important in scenarios involving sensitive personal data, cross-border data transfers, or when data will be shared with third parties.
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1. Identification of Parties: Details of the data subject (person giving consent) and the organization/entity requesting consent, including full names, identification numbers, and contact details
2. Purpose Declaration: Clear statement of the specific purpose(s) for which consent is being sought and how the personal data will be used
3. Scope of Personal Data: Detailed list of personal data items being collected and processed
4. Data Processing Details: Information about how the personal data will be processed, stored, and protected
5. Rights of the Data Subject: Statement of the data subject's rights under PDPA, including right to access, correct, and withdraw consent
6. Duration of Consent: Specification of how long the consent will remain valid and circumstances for expiration
7. Declaration and Signature: Formal declaration of consent and space for signature (whether physical or electronic)
1. Third Party Disclosure: Required when personal data will be shared with third parties, listing specific entities and purposes
2. International Transfer: Required when personal data will be transferred outside Malaysia, specifying countries and safeguards
3. Specific Consent for Sensitive Data: Required when collecting sensitive personal data as defined in PDPA (health, religious beliefs, etc.)
4. Parental/Guardian Consent: Required when the data subject is under 18 years old or legally incompetent
5. Marketing Preferences: Required when personal data will be used for marketing purposes, allowing specific opt-in/opt-out choices
1. Schedule A - Detailed Data Processing Activities: Comprehensive list of all data processing activities, including methods and purposes
2. Schedule B - Third Party Recipients: List of all third parties who may receive the personal data, their roles and responsibilities
3. Schedule C - Security Measures: Details of technical and organizational measures implemented to protect personal data
4. Appendix 1 - Withdrawal Form: Template form for withdrawing consent in the future
Relevant legal definitions
Personal Data
Sensitive Personal Data
Data Subject
Data Controller
Data Processor
Consent
Processing
Third Party
Data Protection Officer
Identity Card
Authorization
Cross Border Transfer
Data Protection Principles
Direct Marketing
Privacy Notice
Security Measures
Withdrawal Notice
Commercial Transaction
Disclosure
Record
Sensitive Personal Data
Data Subject
Data Controller
Data Processor
Consent
Processing
Third Party
Data Protection Officer
Identity Card
Authorization
Cross Border Transfer
Data Protection Principles
Direct Marketing
Privacy Notice
Security Measures
Withdrawal Notice
Commercial Transaction
Disclosure
Record
Clauses
Consent Declaration
Data Collection
Data Processing
Data Storage
Data Transfer
Confidentiality
Privacy Protection
Rights and Obligations
Duration and Termination
Withdrawal Rights
Third Party Disclosure
Cross Border Transfer
Security Measures
Marketing Consent
Liability
Governing Law
Amendment
Severability
Force Majeure
Notice
Data Collection
Data Processing
Data Storage
Data Transfer
Confidentiality
Privacy Protection
Rights and Obligations
Duration and Termination
Withdrawal Rights
Third Party Disclosure
Cross Border Transfer
Security Measures
Marketing Consent
Liability
Governing Law
Amendment
Severability
Force Majeure
Notice
Relevant Industries
Healthcare
Financial Services
Education
E-commerce
Technology
Insurance
Telecommunications
Human Resources
Marketing and Advertising
Professional Services
Retail
Tourism and Hospitality
Relevant Teams
Legal
Compliance
Information Security
Human Resources
Marketing
Customer Service
Operations
Information Technology
Risk Management
Data Protection
Privacy
Relevant Roles
Data Protection Officer
Legal Counsel
Compliance Manager
Privacy Officer
Risk Manager
Information Security Manager
Human Resources Director
Marketing Manager
Customer Service Manager
Operations Manager
IT Manager
Chief Information Officer
Chief Privacy Officer
Business Development Manager
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