Consent Authorization Form Template for Austria

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Key Requirements PROMPT example:

Consent Authorization Form

"I need a Consent Authorization Form for our Vienna-based medical research institute to collect and process patient health data for a clinical trial starting in March 2025, including potential sharing with research partners in Germany and Switzerland."

Document background

The Consent Authorization Form is a critical document used to obtain explicit, informed consent from individuals (data subjects) for the processing of their personal data in accordance with Austrian law and GDPR requirements. This document is essential when organizations need to demonstrate compliance with data protection regulations and ensure transparent processing of personal data. The form must clearly outline the purpose of data processing, types of data collected, duration of storage, and the rights of data subjects. It's particularly important when processing special categories of personal data or when data processing goes beyond what's necessary for contract performance or legal obligations. The document must be written in clear, plain language and should be easily distinguishable from other matters, as required by both Austrian and EU law.

Suggested Sections

1. Identification of Parties: Details of the data controller (organization requesting consent) and the data subject (individual giving consent)

2. Purpose of Processing: Clear explanation of why the personal data is being collected and how it will be used

3. Scope of Consent: Detailed description of what specific activities, data processing, or actions are being consented to

4. Data Collection Details: List of personal data categories to be collected and processed

5. Rights of the Data Subject: Explanation of GDPR rights including right to withdraw consent, data access, rectification, and erasure

6. Duration of Consent: Period for which the consent remains valid and conditions for termination

7. Declaration of Consent: Formal statement of consent with signature block and date

8. Contact Information: Details of data protection officer or relevant contact person for queries or rights exercise

Optional Sections

1. International Data Transfers: Required when personal data will be transferred outside the EU/EEA

2. Medical Procedure Details: Required for medical consent forms, detailing specific procedures and risks

3. Third Party Disclosures: Required when personal data will be shared with third parties

4. Special Categories of Data: Required when processing sensitive personal data under GDPR Article 9

5. Minor's Consent: Required when the data subject is under 14 years (Austrian age of digital consent)

6. Automated Decision Making: Required when personal data will be used for automated decision-making or profiling

7. Marketing Consent: Required when data will be used for marketing purposes

Suggested Schedules

1. Schedule A - Detailed Data Processing Activities: Comprehensive list of all data processing activities covered by the consent

2. Schedule B - Third Party Recipients: List of all third parties who will receive or have access to the personal data

3. Schedule C - Technical and Security Measures: Description of security measures implemented to protect the personal data

4. Schedule D - Specific Processing Purposes: Detailed breakdown of each processing purpose and associated data categories

5. Appendix 1 - Withdrawal Form: Template form for withdrawing consent

6. Appendix 2 - Rights Exercise Form: Template form for exercising GDPR rights

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

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Authorization Note

An Austrian law Authorization Note (Vollmacht) granting specific powers to an attorney-in-fact to act on behalf of a principal.

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Authors

Alex Denne

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