Complaint Letter About A Manager Template for Malaysia

A Complaint Letter About A Manager is a formal document used when an employee needs to report serious concerns about a manager's conduct, performance, or behavior within a Malaysian workplace context. This document should be prepared when informal resolution attempts have been unsuccessful or when the severity of the issue requires immediate formal attention. The letter must adhere to Malaysian employment law requirements, particularly the Employment Act 1955 and the Industrial Relations Act 1967, while maintaining professionalism and providing specific, factual information about the complaint. It typically includes detailed accounts of incidents, supporting evidence, and requested resolutions, serving as an official record that may be used in internal investigations or legal proceedings if necessary.

1. Sender's Contact Information: Full name, position, department, employee ID, and contact details of the complainant

2. Recipient's Information: Name and title of the recipient (typically HR manager or higher authority), department, and company address

3. Subject Line: Clear identification of the letter as a formal complaint about the manager

4. Introduction: Brief statement identifying yourself and your position, and the purpose of the letter

5. Manager Information: Name, position, and department of the manager being complained about

6. Incident Details: Specific details of the incident(s) including dates, times, locations, and factual description of events

7. Impact Statement: Description of how the manager's actions have affected work performance, workplace environment, or personal wellbeing

8. Previous Actions Taken: Description of any prior attempts to resolve the issue

9. Requested Resolution: Clear statement of the desired outcome or resolution

10. Closing: Professional closing statement with signature and date