Board Resolution For New Corporate Office for Malaysia

Board Resolution For New Corporate Office Template for Malaysia

A formal corporate document under Malaysian law that records the board of directors' decision to establish a new corporate office. This resolution, governed by the Companies Act 2016, serves as official documentation of the board's approval for the new office establishment, including details about the location, authorized budget, and appointed signatories. It demonstrates proper corporate governance and provides the necessary authorization for management to proceed with the office setup, while ensuring compliance with Malaysian corporate law requirements and local regulations.

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What is a Board Resolution For New Corporate Office?

The Board Resolution For New Corporate Office is a crucial corporate document required under Malaysian law when a company decides to establish a new office location. This resolution is necessary to comply with the Companies Act 2016 and demonstrates proper corporate governance in decision-making. It is typically used when a company is expanding its operations, establishing regional offices, or relocating existing facilities. The document contains essential details such as the office location, approved budget, authorized signatories, and specific powers granted for the office establishment. It serves as legal evidence of the board's approval and provides the foundation for subsequent actions like lease signing, property purchase, or facility setup. The resolution must be properly executed and maintained in the company's records as required by Malaysian corporate law.

What sections should be included in a Board Resolution For New Corporate Office?

1. Title and Date: Formal identification of the document as a Board Resolution with the date of the meeting

2. Company Details: Full legal name of the company, registration number, and registered address

3. Meeting Details: Information about the board meeting including time, place, quorum confirmation, and attendees

4. Preamble: Brief background explaining the need for a new corporate office

5. Resolution Statement: The formal 'RESOLVED THAT' statement indicating board approval for the new office

6. Office Details: Specific details about the new office location, terms, and purpose

7. Financial Authorization: Approved budget and financial commitments for the new office

8. Authorized Signatories: Names and designations of persons authorized to execute documents

9. Certification: Statement certifying the resolution as true and accurate, signed by the Company Secretary or Chairman

What sections are optional to include in a Board Resolution For New Corporate Office?

1. Delegation of Authority: Additional powers granted to specific officers for office setup, used when specific individuals need broader authority

2. Property Details: Detailed description of the property if purchasing rather than leasing

3. Staff Authorization: Approval for hiring new staff, included if immediate recruitment is required

4. Branch Registration: Authorization for registering the office as a branch, if applicable

5. Corporate Seal Usage: Authorization for use of corporate seal on related documents, if required

What schedules should be included in a Board Resolution For New Corporate Office?

1. Schedule A - Office Premises Details: Detailed information about the new office location, including address and premises specifications

2. Schedule B - Financial Budget: Detailed breakdown of approved budget for the new office setup

3. Schedule C - Authorized Signatory Matrix: Detailed matrix showing signing authorities and limits for different types of documents

4. Appendix 1 - Property Documents: Copies of relevant property documents (lease agreement or purchase agreement)

5. Appendix 2 - Floor Plans: Office layout and floor plans of the new premises

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Jurisdiction

Malaysia

Publisher

Genie AI

Document Type

Board Resolution

Cost

Free to use
Relevant Industries

Financial Services

Technology

Manufacturing

Professional Services

Retail

Healthcare

Education

Construction

Real Estate

Telecommunications

Energy

Logistics

Consumer Goods

Media and Entertainment

Relevant Teams

Board of Directors

Corporate Secretariat

Legal

Finance

Operations

Facilities Management

Administration

Compliance

Real Estate

Corporate Affairs

Relevant Roles

Chief Executive Officer

Company Secretary

Board Director

Chairman of the Board

Chief Financial Officer

Chief Operating Officer

Legal Counsel

Corporate Secretary

Facilities Manager

Property Manager

Administrative Director

Compliance Officer

Real Estate Manager

Operations Director

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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