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1. Letter Header and Date: Formal business letter header including both parties' addresses and the date
2. Subject Line: Clear reference to the original agreement and purpose of termination
3. Original Agreement Details: Reference to the original agreement including date, parties, and purpose
4. Termination Statement: Clear statement of mutual agreement to terminate and effective date
5. Settlement of Accounts: Statement regarding final payments, dues, or financial settlements
6. Return of Property: Arrangements for return of any physical or intellectual property
7. Mutual Release: Statement releasing both parties from future obligations
8. Signatures: Space for authorized signatures from both parties with dates
1. Surviving Obligations: Used when certain contract obligations survive termination (e.g., confidentiality, non-compete)
2. Transition Arrangements: Include when specific handover or transition process is needed
3. Intellectual Property Rights: Used when IP ownership or transfer needs to be addressed
4. Dispute Resolution: Include when specific dispute resolution mechanisms need to be maintained
5. Employee/Contractor Arrangements: Used when termination affects employment or contractor relationships
6. Regulatory Compliance Statement: Include when termination needs to comply with specific regulatory requirements
1. Schedule of Outstanding Payments: Detailed list of any pending payments or financial settlements
2. Assets Transfer List: Inventory of assets to be returned or transferred
3. Completion Certificate: Document certifying completion of all termination obligations
4. Compliance Checklist: List of regulatory or contractual compliance requirements to be met before termination
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Contract Manager
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Chief Executive Officer
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Project Manager
Procurement Manager
Compliance Officer
Company Secretary
General Manager
Operations Manager
Account Manager
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