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1. Sender's Details: Full name, address, and contact information of the party making the indemnification demand
2. Recipient's Details: Full name, address, and contact information of the party from whom indemnification is sought
3. Date: Current date of the letter
4. Reference Line: Clear subject line referencing the indemnification demand and any relevant contract or agreement numbers
5. Contractual Basis: Reference to the specific agreement, clause, or legal basis that provides the right to indemnification
6. Description of Triggering Event: Detailed description of the incident, loss, or circumstance that triggered the right to indemnification
7. Quantification of Losses: Specific amount being claimed, including a breakdown of damages, costs, or expenses
8. Formal Demand: Clear statement of demand for indemnification, including the total amount and timeframe for response
9. Supporting Evidence Reference: List of enclosed or available documentation supporting the claim
10. Response Requirements: Specific instructions for how and when the recipient should respond
11. Closing and Signature: Formal closing, signature block, and title of the sender
1. Without Prejudice Statement: Include when the letter is part of ongoing negotiations or dispute resolution
2. Legal Representative Details: Include when the demand is being made through legal counsel
3. Third Party Claims Reference: Include when the indemnification relates to third party claims against the sender
4. Previous Correspondence Reference: Include when there have been prior communications about the indemnification claim
5. Reservation of Rights: Include when wanting to explicitly preserve other legal rights and remedies
6. Insurance Policy Reference: Include when the indemnification claim relates to insurance coverage
1. Schedule A - Loss Calculation: Detailed breakdown of all losses, expenses, and damages being claimed
2. Schedule B - Supporting Documents: List and copies of relevant documentation supporting the claim (contracts, invoices, receipts, correspondence)
3. Schedule C - Timeline of Events: Chronological listing of relevant events leading to the indemnification claim
4. Appendix 1 - Evidence Bundle: Compilation of all supporting evidence, including photographs, reports, or expert opinions if applicable
Reference to Original Agreement
Basis of Claim
Breach Description
Loss Quantification
Payment Terms
Notice Requirements
Evidence and Documentation
Response Period
Reservation of Rights
Governing Law
Time Limits
Supporting Documents
Formal Demand
Remedies
Interest
Without Prejudice
Legal Costs
Third Party Rights
Signature and Authority
Financial Services
Insurance
Construction
Manufacturing
Professional Services
Healthcare
Technology
Real Estate
Energy
Transport and Logistics
Retail
Telecommunications
Mining and Resources
Education
Government and Public Sector
Legal
Finance
Risk Management
Compliance
Corporate Governance
Insurance
Operations
Executive Leadership
Procurement
Contract Administration
Legal Counsel
Risk Manager
Chief Financial Officer
Compliance Officer
Contract Manager
Claims Manager
Company Secretary
Chief Executive Officer
Insurance Manager
Project Manager
General Counsel
Corporate Counsel
Finance Director
Operations Director
Business Development Manager
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