A Clean Invoice is a fundamental business document used in Irish commercial transactions that serves multiple purposes: it acts as a formal payment request, a tax document, and a record of business transaction. This document type is essential when businesses need to provide clear, professional, and legally compliant billing documentation that adheres to Irish VAT regulations and the Companies Act 2014. The Clean Invoice format ensures all necessary information is presented in a standardized way, including supplier and customer details, transaction information, VAT calculations, and payment terms. It's particularly important for maintaining accurate financial records, facilitating timely payments, and ensuring compliance with Irish tax authorities and EU regulations. This document type is widely used across various industries and is crucial for both domestic and international business transactions where Irish law governs the exchange.
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1. Invoice Header: Company logo, 'Invoice' label, and invoice number
2. Supplier Information: Legal business name, registered address, company registration number, VAT number, and contact details
3. Customer Information: Client's business name, billing address, and their VAT number if applicable
4. Invoice Details: Invoice date, due date, payment terms, and purchase order reference if applicable
5. Description of Goods/Services: Clear itemization of products/services, quantities, unit prices, and total per item
6. Calculation Summary: Subtotal, VAT amount (with rate specified), and total amount due
7. Payment Information: Bank account details, IBAN, BIC/SWIFT code, and accepted payment methods
8. Legal Notices: Required legal statements including VAT registration notice and late payment terms
1. Purchase Order Reference: Include when the customer has provided a PO number for their internal tracking
2. Delivery Details: Add when goods are shipped to a different address than the billing address
3. Discount Information: Include when any discounts or special pricing have been applied
4. Currency Exchange: Add when invoice involves multiple currencies or foreign exchange calculations
5. Special Instructions: Include any specific handling, delivery, or payment instructions
6. Contract Reference: Include when invoice relates to a specific contract or agreement
1. Detailed Item Breakdown: Detailed list of items/services when the main invoice contains summarized information
2. Payment Schedule: When payment is to be made in installments or specific milestone payments apply
3. Service Time Sheet: Detailed breakdown of time-based services when applicable
4. Supporting Documentation: Any required certificates, delivery notes, or quality assurance documents
Relevant legal definitions
VAT
Due Date
Payment Terms
Purchase Order
Invoice Date
Delivery Date
Net Amount
Gross Amount
Credit Terms
Late Payment Interest
Business Day
IBAN
BIC/SWIFT
Exchange Rate
Incoterms
Place of Supply
Taxable Supply
Zero-rated Supply
Exempt Supply
Service Description
Unit Price
Standard Rate
Credit Note
Purchase Order Number
Invoice Number
Payment Reference
Due Date
Payment Terms
Purchase Order
Invoice Date
Delivery Date
Net Amount
Gross Amount
Credit Terms
Late Payment Interest
Business Day
IBAN
BIC/SWIFT
Exchange Rate
Incoterms
Place of Supply
Taxable Supply
Zero-rated Supply
Exempt Supply
Service Description
Unit Price
Standard Rate
Credit Note
Purchase Order Number
Invoice Number
Payment Reference
Clauses
Relevant Industries
Retail
Manufacturing
Professional Services
Technology
Construction
Healthcare
Education
Financial Services
Hospitality
Logistics
Consulting
Legal Services
Real Estate
Information Technology
Telecommunications
Relevant Teams
Finance
Accounting
Treasury
Tax
Administration
Sales
Procurement
Credit Control
Legal
Compliance
Relevant Roles
Accounts Receivable Manager
Accounts Payable Manager
Finance Director
Financial Controller
Accountant
Bookkeeper
Credit Controller
Finance Manager
Treasury Manager
Tax Manager
Business Owner
Office Manager
Administrative Assistant
Billing Coordinator
Sales Manager
Procurement Manager
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