The Board Resolution For Lease Agreement is a crucial corporate governance document required under Irish law when a company intends to enter into a significant lease commitment. This document is typically used when a company needs to demonstrate to landlords, banks, or other stakeholders that the decision to enter into a lease agreement has been properly considered and approved at board level. It includes details of the board meeting, confirms compliance with the Companies Act 2014, and provides evidence that the transaction has been approved in accordance with the company's constitution. The resolution should be prepared whenever a company is entering into a new lease, renewing an existing lease, or making significant modifications to lease terms that require board approval. It forms part of the company's official records and may be required for audit purposes or due diligence reviews.
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Key Requirements PROMPT example:
Board Resolution For Lease Agreement
"I need a Board Resolution For Lease Agreement for our tech company's new headquarters lease in Dublin, with specific authorization for our CFO and CEO to execute a 10-year lease starting March 1, 2025, including approval for €2M in tenant improvements."
1. Meeting Details: Information about the board meeting including date, time, location, and attendees
2. Quorum Confirmation: Confirmation that the required quorum was present for valid decision-making
3. Background: Context of the lease agreement, including business rationale and property details
4. Review of Lease Terms: Summary of key lease terms that the board has reviewed and considered
5. Financial Considerations: Overview of financial implications including rent, costs, and financial capacity
6. Authority Confirmation: Confirmation of the board's authority to approve the lease under the company's constitution
7. Resolution Statements: Formal statements of board decisions and approvals regarding the lease
8. Execution Authorization: Authorization of specific officers to execute the lease and related documents
9. Certification: Secretary's or chairperson's certification of the resolution
1. Related Party Disclosures: Required if the lease involves any directors or connected persons
2. Special Conditions: Needed if there are unique requirements or conditions for the lease
3. Bank Account Authorization: Required if new bank arrangements are needed for rent payments
4. Guarantee Approval: Necessary if the company is providing or receiving any guarantees
5. Property Works Authorization: Required if the lease involves approval for specific property modifications
1. Schedule A - Draft Lease Agreement: Copy of the proposed lease agreement being approved
2. Schedule B - Property Details: Detailed description of the property including address and specifications
3. Schedule C - Financial Summary: Summary of financial terms and obligations under the lease
4. Schedule D - Board Meeting Minutes: Extract of relevant board meeting minutes
5. Schedule E - Company Constitution Extract: Relevant sections of company constitution confirming authority
Authors
Relevant legal definitions
Clauses
Meeting Constitution
Quorum Verification
Authority and Powers
Document Review
Financial Approval
Transaction Approval
Execution Authorization
Officer Designation
Document Registration
Banking Authority
Corporate Seal Usage
Further Actions
Compliance Confirmation
Related Party Disclosure
Secretary Authorization
Implementation Powers
Record Keeping
Certification
Quorum Verification
Authority and Powers
Document Review
Financial Approval
Transaction Approval
Execution Authorization
Officer Designation
Document Registration
Banking Authority
Corporate Seal Usage
Further Actions
Compliance Confirmation
Related Party Disclosure
Secretary Authorization
Implementation Powers
Record Keeping
Certification
Relevant Industries
Retail
Technology
Financial Services
Manufacturing
Healthcare
Professional Services
Hospitality
Education
Logistics
Media and Entertainment
Construction
Real Estate
Relevant Teams
Legal
Finance
Corporate Governance
Facilities Management
Risk and Compliance
Operations
Real Estate
Administration
Company Secretariat
Board of Directors
Relevant Roles
Chief Executive Officer
Company Secretary
Chief Financial Officer
Legal Counsel
Corporate Governance Officer
Board Director
Chairman of the Board
Chief Operating Officer
Facilities Manager
Real Estate Director
Compliance Officer
Risk Manager
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