The Terminate Lease Contract Letter is a crucial document used in Indonesian property law to formally end a lease agreement before or at its natural conclusion. This document is essential when either a landlord or tenant wishes to terminate a lease arrangement, whether for residential or commercial properties. It must comply with Indonesian Civil Code requirements and relevant property regulations, including proper notice periods and termination procedures. The letter serves as official documentation of the intent to terminate, specifying key details such as property information, termination date, and handover arrangements. This document is particularly important in Indonesia's legal framework, where formal written notice is required for lease terminations, and specific regulatory requirements must be met to ensure the termination is legally valid and binding.
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1. Sender's Details: Full name and address of the party sending the termination notice
2. Date: The date when the termination letter is written
3. Recipient's Details: Full name and address of the party receiving the termination notice
4. Subject Line: Clear indication that this is a lease termination notice
5. Property Details: Complete address and description of the leased property
6. Lease Reference: Reference to the original lease agreement including its date and parties
7. Termination Notice: Clear statement of intent to terminate the lease
8. Effective Date: Specific date when the lease termination will take effect
9. Handover Arrangements: Details of property inspection and key return procedures
10. Closing: Professional closing statement with signature block
1. Reason for Termination: Explanation of why the lease is being terminated, used when reason might affect legal rights or when maintaining business relationships is important
2. Security Deposit: Details about the return of security deposit, included when there are specific arrangements or conditions
3. Outstanding Payments: Information about any remaining rent or utility payments, used when there are pending financial matters
4. Maintenance Issues: Description of any property damage or maintenance requirements, included when there are specific concerns to address
5. Forwarding Address: New address for future correspondence, included when sender is the tenant
1. Property Inventory List: Detailed list of property condition and fixtures to be checked during handover
2. Payment Settlement Statement: Statement showing all pending payments or refunds
3. Original Lease Agreement Copy: Copy of the original lease agreement for reference
4. Property Photographs: Current photographs of the property condition (if relevant)
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