Discontinue Membership Letter Template for Indonesia

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Key Requirements PROMPT example:

Discontinue Membership Letter

"I need a Discontinue Membership Letter to terminate my premium membership at Golden Fitness Club Jakarta, effective March 1, 2025, ensuring all gym equipment is returned and remaining quarterly fees are addressed."

Document background
The Discontinue Membership Letter is a crucial document used in Indonesian jurisdictions when a member wishes to formally end their association with an organization. This document is essential for maintaining clear records and ensuring compliance with Indonesian legal requirements, particularly under the Civil Code and Law No. 17 of 2013 on Civil Society Organizations. The letter should be used whenever a member needs to formally terminate their membership, whether in professional associations, clubs, or commercial organizations. It typically includes member identification details, clear termination statement, effective date, and may also address matters such as outstanding dues or return of materials. The document serves as official proof of termination request and helps protect both parties' interests by clearly documenting the membership discontinuation.
Suggested Sections

1. Sender's Details: Full name, address, and membership number/identifier of the person discontinuing membership

2. Recipient's Details: Name and address of the organization/association, relevant department, and specific contact person if applicable

3. Date: Current date and the effective date of membership termination if different

4. Subject Line: Clear indication that this is a membership discontinuation/termination notice

5. Reference Information: Membership number, account details, or other relevant identification information

6. Main Statement: Clear and unambiguous statement of intention to terminate membership

7. Closing: Professional closing, signature, and printed name of the sender

Optional Sections

1. Reason for Discontinuation: Optional explanation of why the membership is being terminated, used when feedback is required or when reason affects the termination process

2. Outstanding Dues Statement: Statement about any pending payments or settlements, used when there are financial matters to address

3. Return of Materials: Details about returning membership cards, equipment, or materials, used when physical items need to be returned

4. Confirmation Request: Request for written confirmation of membership termination, used when formal acknowledgment is needed

5. Future Contact Preferences: Instructions regarding future communications or marketing materials, used when data privacy is a concern

Suggested Schedules

1. Proof of Membership: Copy of membership card or original membership agreement

2. Payment Records: Documentation of paid dues or fees, if relevant to the termination

3. Terms and Conditions: Relevant sections of membership terms regarding termination process

4. Authorization Document: Power of attorney or authorization letter if the termination is being done by a representative

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant Industries

Professional Associations

Sports and Recreation

Health and Fitness

Education

Trade Organizations

Religious Organizations

Social Clubs

Commercial Services

Insurance

Banking and Financial Services

Retail (Membership-based)

Non-Profit Organizations

Relevant Teams

Legal

Customer Service

Member Relations

Administration

Compliance

Operations

Client Services

Registration

Account Management

Corporate Secretariat

Relevant Roles

Membership Coordinator

Customer Service Manager

Legal Counsel

Administrative Officer

Compliance Officer

Member Relations Manager

Operations Manager

Club Secretary

Association Administrator

Registration Officer

Account Manager

Client Services Representative

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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