The Cancel Service Contract Letter is a crucial document used in Indonesian business practice when one party wishes to formally terminate a service agreement. This document must be drafted in accordance with Indonesian Civil Code (KUHPerdata) and relevant regulations governing service contracts. It is typically used when services are no longer required, when changing service providers, or when either party needs to end the service relationship for various reasons. The letter includes essential elements such as contract reference details, effective termination date, reason for cancellation, and settlement terms. Its format and content are designed to provide clear documentation of the termination decision while protecting both parties' legal interests under Indonesian law.
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1. Letter Date: Current date of the cancellation letter
2. Recipient Details: Full name, title, and address of the service provider
3. Reference Line: Original contract reference number and date
4. Subject Line: Clear indication that this is a service contract cancellation notice
5. Contract Identification: Specific details of the service contract being cancelled
6. Cancellation Statement: Clear and unambiguous statement of intent to cancel the service contract
7. Effective Date: Specified date when the cancellation takes effect
8. Reason for Cancellation: Brief explanation of the cancellation reason if required by original contract
9. Closing and Signature: Professional closing, name, title, and signature of the authorized person
1. Outstanding Payments: Include if there are any pending payments or financial settlements to be addressed
2. Return of Materials: Include if there are any company materials, equipment, or documents that need to be returned
3. Transition Requirements: Include if specific handover or transition procedures need to be outlined
4. Confidentiality Reminder: Include if there's a need to remind about ongoing confidentiality obligations
5. Legal References: Include if specific contract clauses or legal provisions need to be cited
6. Request for Acknowledgment: Include if formal confirmation of receipt is required
1. Payment Settlement Statement: Detailed breakdown of any final payments or refunds due
2. Asset Return Checklist: List of items to be returned to either party
3. Original Contract Copy: Copy of the original service contract being cancelled
4. Service Performance Report: Final status report of services if required for closure
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