The Tender Authorization Letter is a crucial document in Indonesian business practice, particularly in contexts involving formal tender processes. This document is required when a company needs to delegate authority to specific individuals or entities to participate in tender activities on their behalf. The letter must comply with Indonesian law, including Presidential Regulation No. 16 of 2018 for public procurement and relevant corporate regulations. It typically specifies the scope of authority, duration, and limitations of the authorization, and must be executed by properly authorized signatories of the principal company. The document is essential for both public and private sector tenders, ensuring clear delegation of authority and compliance with tender requirements.
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1. Letter Head: Company letterhead including full legal name, address, and registration details
2. Date and Reference Number: Official date of the letter and company's reference number
3. Authorizing Party Details: Complete information about the company/entity giving the authorization, including registration number and authorized signatory
4. Authorized Party Details: Complete information about the person/entity being authorized, including ID/passport number
5. Tender Reference: Specific details of the tender including tender number, title, and organizing entity
6. Scope of Authorization: Detailed description of powers being granted, including specific actions the authorized party can take
7. Duration of Authority: Validity period of the authorization, including start and end dates
8. Declaration of Authority: Statement confirming the company's authority to issue this authorization
9. Signature Block: Space for authorized signatory's signature, name, title, and company stamp
1. Witness Details: Required when local regulations or tender requirements specify need for witnesses
2. Special Powers: Additional specific authorizations needed for particular tender types or industries
3. Compliance Statement: Specific statements of compliance with tender regulations or anti-corruption laws
4. Limitations of Authority: Any restrictions on the authorized party's powers, included when partial authority is granted
5. Revocation Clause: Terms under which the authorization can be revoked, included for high-value or sensitive tenders
1. Copy of Authorizing Party's Company Registration: Certified copy of company registration certificate or business license
2. Authorized Signatory's Identity: Copy of ID/passport of the person signing the authorization letter
3. Authorized Party's Identity: Copy of ID/passport of the person being authorized
4. Board Resolution: Copy of board resolution authorizing the issuance of this authorization letter
5. Power of Attorney: If the authorization is being given under a power of attorney, copy of the relevant power
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