Service Level Agreement In Bpo Template for Indonesia

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Key Requirements PROMPT example:

Service Level Agreement In Bpo

"I need a Service Level Agreement in BPO for outsourcing our customer service operations to an Indonesian provider, with specific KPIs for call handling times and customer satisfaction scores, ensuring compliance with Indonesian data protection laws and including bilingual provisions in both English and Indonesian."

Document background
The Service Level Agreement in BPO (Business Process Outsourcing) is essential for organizations operating in Indonesia who wish to outsource specific business functions while maintaining control over service quality and performance. This document type is particularly crucial in the Indonesian business context, where specific regulations govern outsourcing relationships, including Minister of Manpower Regulation No. 19 of 2012 and Law No. 13 of 2003 on Manpower. The agreement establishes clear performance metrics, operational standards, and compliance requirements while addressing unique aspects of Indonesian business law, such as mandatory use of Indonesian language in contracts and specific worker protection provisions. It serves as the primary governing document for the outsourcing relationship, detailing service expectations, measurement criteria, pricing structures, and remedies for performance failures.
Suggested Sections

1. Parties: Identification of the service provider and client, including their complete legal names, registration numbers, and addresses

2. Background: Context of the agreement, business relationship, and general purpose of the BPO services

3. Definitions: Detailed definitions of technical terms, service metrics, and key concepts used throughout the agreement

4. Scope of Services: Detailed description of BPO services to be provided, including core deliverables and service boundaries

5. Service Levels: Specific, measurable performance metrics and standards that the service provider must meet

6. Performance Monitoring: Methods and procedures for measuring and reporting service level performance

7. Operational Requirements: Day-to-day operational procedures, reporting requirements, and communication protocols

8. Personnel and Resources: Requirements for staff, equipment, and resources needed to deliver the services

9. Data Protection and Confidentiality: Obligations regarding data security, privacy, and confidential information handling

10. Pricing and Payment Terms: Fee structure, payment schedule, and related financial terms

11. Term and Termination: Duration of the agreement, renewal terms, and conditions for termination

12. Dispute Resolution: Procedures for handling disputes, including mediation and arbitration processes

13. General Provisions: Standard legal clauses including governing law, notices, and amendment procedures

Optional Sections

1. Business Continuity: Disaster recovery and business continuity procedures, recommended for critical business processes

2. Transition Services: Procedures for service transition at the start and end of the agreement, important for complex BPO services

3. Intellectual Property Rights: Specific IP provisions when the services involve creation or use of intellectual property

4. Compliance with Industry Standards: Additional compliance requirements for specific industries (e.g., financial services, healthcare)

5. Multi-language Provision: Required when the agreement needs to be in both Indonesian and English, specifying which version prevails

6. Force Majeure: Specific provisions for handling unforeseen circumstances, recommended for long-term agreements

7. Insurance Requirements: Specific insurance obligations beyond standard coverage, important for high-risk services

Suggested Schedules

1. Schedule A - Service Descriptions: Detailed specifications of each service component and delivery requirements

2. Schedule B - Service Level Metrics: Detailed KPIs, measurement methodologies, and reporting requirements

3. Schedule C - Pricing Schedule: Detailed fee structure, including base fees, variable costs, and any performance-based incentives

4. Schedule D - Operational Procedures: Detailed processes, workflows, and standard operating procedures

5. Schedule E - Staff Requirements: Specific staffing requirements, qualifications, and training standards

6. Schedule F - Technical Requirements: IT infrastructure, software, and technical specifications

7. Appendix 1 - Report Templates: Standard formats for performance reports and other required documentation

8. Appendix 2 - Contact Matrix: Key personnel contact information and escalation procedures

9. Appendix 3 - Security Policies: Detailed information security and data protection procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Relevant legal definitions
Clauses
Relevant Industries

Financial Services

Healthcare

Technology

Telecommunications

Manufacturing

Retail

Insurance

Banking

E-commerce

Logistics

Hospitality

Real Estate

Automotive

Relevant Teams

Legal

Operations

Procurement

Vendor Management

Compliance

Finance

Information Technology

Quality Assurance

Risk Management

Service Delivery

Contract Administration

Performance Management

Relevant Roles

Chief Operations Officer

Procurement Manager

Legal Counsel

Operations Director

Contract Manager

Vendor Relations Manager

Compliance Officer

Service Delivery Manager

Business Process Manager

Risk Manager

Chief Financial Officer

IT Director

Quality Assurance Manager

Performance Analytics Manager

Head of Outsourcing

Strategic Sourcing Manager

Industries
Indonesian Civil Code (KUHPerdata): The fundamental law governing contracts and agreements in Indonesia, particularly Book III on Obligations. It sets out basic requirements for valid contracts, including consent, capacity, specific object, and lawful cause.
Law No. 13 of 2003 on Manpower: Regulates employment relationships and working conditions, including provisions specific to outsourcing arrangements. Articles 64-66 specifically address outsourcing regulations and worker protections.
Minister of Manpower Regulation No. 19 of 2012: Specific regulation on outsourcing conditions and requirements, defining which business activities can be outsourced and the procedures for outsourcing service providers.
Law No. 11 of 2008 on Electronic Information and Transactions (EIT Law): Governs electronic transactions and digital signatures, crucial for BPO operations that involve electronic data processing and digital service delivery.
Government Regulation No. 71 of 2019 on Electronic Systems and Transactions: Implementation regulation for the EIT Law, providing detailed requirements for electronic system operations and data handling.
Law No. 24 of 2009 on National Flag, Language, Emblem and Anthem: Requires agreements involving Indonesian parties to be drafted in Indonesian language (Article 31), with potential for bilingual versions.
Minister of Communication and Information Regulation No. 20 of 2016: Regulation on Personal Data Protection in Electronic Systems, crucial for BPO services handling personal data.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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