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Request For Proposal Landscape Maintenance

Request For Proposal Landscape Maintenance Template for Indonesia

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Key Requirements PROMPT example:

Request For Proposal Landscape Maintenance

"I need a Request for Proposal Landscape Maintenance document for a large shopping mall complex in Jakarta, with special emphasis on sustainable practices and native plants, targeting service commencement in March 2025."

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Document background
This Request For Proposal Landscape Maintenance document is essential for organizations in Indonesia seeking to formally procure professional landscape maintenance services through a competitive bidding process. It is designed to comply with Indonesian procurement regulations, including Law No. 2 of 2017 on Construction Services and relevant environmental protection laws. The document is typically used when organizations need to outsource landscape maintenance for commercial properties, public spaces, or institutional facilities. It includes comprehensive sections covering technical specifications, service requirements, evaluation criteria, and compliance requirements. The RFP structure ensures transparency in the procurement process while adhering to local business practices and regulatory requirements in Indonesia. It is particularly relevant for projects requiring ongoing maintenance of landscapes, gardens, and outdoor facilities, where professional service providers need to demonstrate their capabilities, resources, and compliance with local standards.
Suggested Sections

1. Introduction: Overview of the requesting organization and the purpose of the RFP

2. RFP Schedule and Deadlines: Key dates including pre-bid meeting, submission deadline, and expected award date

3. Scope of Services: Detailed description of required landscape maintenance services and coverage areas

4. Qualification Requirements: Minimum qualifications, licenses, and certifications required for bidders

5. Submission Requirements: Required documents, format, and method of proposal submission

6. Evaluation Criteria: Detailed breakdown of how proposals will be evaluated and weighted

7. Terms and Conditions: General terms including payment terms, contract duration, and performance standards

8. Insurance Requirements: Required insurance coverage and minimum limits

9. Environmental Requirements: Environmental protection measures and compliance requirements

10. Safety Requirements: Required safety protocols and compliance with health and safety regulations

Optional Sections

1. Pre-Bid Meeting: Details of optional site visit and pre-bid conference, included when physical inspection of the site is beneficial

2. Sustainability Requirements: Additional environmental and sustainability requirements, included for projects with specific green initiatives

3. Local Content Requirements: Requirements for local workforce or materials usage, included when required by local regulations

4. Value-Added Services: Section for bidders to propose additional services, included when innovation is desired

5. Alternative Proposals: Guidelines for submitting alternative solutions, included when flexible approaches are acceptable

Suggested Schedules

1. Schedule A - Site Maps and Areas: Detailed maps and measurements of areas to be maintained

2. Schedule B - Maintenance Specifications: Detailed technical specifications for each type of landscape maintenance task

3. Schedule C - Equipment Requirements: List of required equipment and tools for service delivery

4. Schedule D - Performance Metrics: Specific metrics and KPIs for evaluating service quality

5. Schedule E - Price Submission Form: Standardized format for price quotations

6. Schedule F - Previous Experience Form: Template for presenting relevant previous projects

7. Schedule G - Staff Qualifications Form: Template for presenting key personnel qualifications

8. Appendix 1 - Draft Contract: Proposed contract terms and conditions for the successful bidder

9. Appendix 2 - Environmental Compliance Checklist: Checklist of required environmental compliance measures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Applicable Laws
Approved Chemicals
Bid Security
Commencement Date
Completion Certificate
Contract Period
Contractor
Client
Compliance Requirements
Defect Liability Period
Emergency Maintenance
Environmental Management Plan
Equipment
Force Majeure
Green Waste
Grounds
Hazardous Materials
Irrigation System
Key Performance Indicators
Landscape Areas
Landscape Maintenance Services
Maintenance Schedule
Native Species
Notice to Proceed
Operating Hours
Performance Bond
Permitted Working Hours
Pest Control
Plant Material
Preventive Maintenance
Project Manager
Property
Quality Control Plan
Response Time
Routine Maintenance
Safety Requirements
Schedule of Rates
Service Level Agreement
Service Provider
Site
Specifications
Subcontractor
Term
Work Order
Work Plan
Clauses
Scope of Services
Submission Requirements
Evaluation Criteria
Pricing and Payment
Performance Standards
Quality Control
Environmental Compliance
Health and Safety
Insurance and Liability
Term and Termination
Confidentiality
Intellectual Property
Force Majeure
Dispute Resolution
Governing Law
Warranties and Representations
Personnel Requirements
Equipment and Materials
Reporting and Documentation
Site Access
Emergency Response
Subcontracting
Change Management
Compliance with Laws
Anti-Corruption
Local Content Requirements
Performance Security
Liquidated Damages
Work Schedule
Communication Protocols
Relevant Industries

Real Estate

Government and Public Sector

Hospitality

Education

Healthcare

Commercial Property

Industrial

Residential Development

Shopping Centers and Retail

Resort and Tourism

Relevant Teams

Facilities Management

Procurement

Operations

Legal

Property Management

Contract Administration

Environmental Compliance

Project Management

General Services

Finance

Relevant Roles

Facility Manager

Property Manager

Procurement Manager

Operations Director

Estate Manager

Landscape Manager

Maintenance Supervisor

Contract Administrator

Environmental Compliance Officer

Project Manager

Tender Specialist

Chief Operating Officer

General Services Manager

Industries
Law No. 2 of 2017 on Construction Services: Governs construction and maintenance service procurement in Indonesia, including requirements for service providers and contract terms
Presidential Regulation No. 16 of 2018 on Government Procurement: Provides framework for public procurement procedures, including RFP processes and requirements
Law No. 32 of 2009 on Environmental Protection and Management: Sets environmental standards and requirements for activities that may impact the environment, including landscape maintenance
Law No. 13 of 2003 on Manpower: Regulates employment relationships, working conditions, and worker rights that must be considered in service contracts
Indonesian Civil Code (KUHPerdata): Provides the basic framework for contracts and agreements under Indonesian law
Government Regulation No. 27 of 2012: Regarding environmental permits and requirements for activities that may have environmental impacts
Minister of Public Works Regulation No. 05/PRT/M/2008: Guidelines for provision and utilization of green open spaces, relevant for landscape maintenance standards
Regional/Local Government Regulations (Peraturan Daerah): Specific local regulations regarding landscape maintenance, waste management, and environmental standards that vary by region
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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