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Request For Proposal Landscape Maintenance

Request For Proposal Landscape Maintenance Template for Philippines

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Key Requirements PROMPT example:

Request For Proposal Landscape Maintenance

"I need a Request for Proposal Landscape Maintenance document for a large university campus in Manila, emphasizing sustainable practices and native plant maintenance, with the contract starting March 2025 and requiring bidders to have minimum 5 years' experience in educational institution maintenance."

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Document background
The Request For Proposal Landscape Maintenance document serves as a critical tool for organizations in the Philippines seeking to outsource their landscape maintenance services through a formal competitive bidding process. This document type is essential when organizations require professional landscape maintenance services and need to evaluate multiple service providers based on standardized criteria. It is designed to comply with Philippine procurement laws, particularly Republic Act No. 9184 for public sector projects, and incorporates necessary environmental, labor, and safety regulations. The RFP includes comprehensive technical specifications, evaluation criteria, and submission requirements, enabling organizations to select qualified contractors while ensuring transparency and compliance with local regulations. It is particularly relevant for both public and private sector entities managing properties that require regular landscape maintenance services.
Suggested Sections

1. Introduction: Overview of the requesting organization and the purpose of the RFP

2. Project Overview: Brief description of the landscape maintenance project, including scope and objectives

3. Scope of Services: Detailed description of required landscape maintenance services, including areas to be maintained, frequency of service, and specific maintenance tasks

4. Technical Requirements: Specific technical requirements including equipment, materials, and maintenance standards

5. Qualification Requirements: Required qualifications, licenses, certifications, and experience for bidders

6. Proposal Submission Requirements: Detailed instructions for proposal submission, including format, deadline, and required documents

7. Evaluation Criteria: Description of how proposals will be evaluated and weighted scoring criteria

8. Terms and Conditions: General terms and conditions including payment terms, contract duration, and performance standards

9. Legal Compliance: Requirements for compliance with Philippine laws, including labor, environmental, and safety regulations

Optional Sections

1. Site Visit Requirements: Include when bidders need to conduct mandatory site visits before submission

2. Environmental Management Plan: Include when the project requires specific environmental protection measures

3. Security Requirements: Include when the maintenance work is in secure or sensitive locations

4. Emergency Response Procedures: Include when the site requires specific emergency protocols

5. Specialized Equipment Requirements: Include when specific specialized equipment is required for the maintenance work

6. Sustainability Requirements: Include when the project has specific sustainability goals or certifications

7. Local Community Engagement: Include when the project requires interaction with or consideration of local communities

Suggested Schedules

1. Schedule A - Site Maps and Plans: Detailed maps and plans of the areas requiring maintenance

2. Schedule B - Maintenance Specifications: Detailed technical specifications for each type of maintenance task

3. Schedule C - Performance Metrics: Specific metrics and standards for evaluating maintenance quality

4. Schedule D - Price Schedule Template: Standard template for bidders to submit their pricing

5. Schedule E - Required Forms: All necessary forms for proposal submission

6. Appendix 1 - Safety Standards: Detailed safety requirements and procedures

7. Appendix 2 - Environmental Guidelines: Environmental protection requirements and guidelines

8. Appendix 3 - Sample Contract: Draft contract terms for the successful bidder

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Acceptance Criteria
Authorized Representative
Bid
Bidder
Client
Commencement Date
Completion Date
Contract
Contractor
Defects Liability Period
Deliverables
Emergency Maintenance
Environmental Management Plan
Equipment
Evaluation Committee
Force Majeure
Grounds
Hazardous Materials
Landscape Areas
Landscape Maintenance Services
Maintenance Schedule
Material Breach
Notice to Proceed
Performance Standards
Permitted Hours
Pest Control
Plant Material
Preventive Maintenance
Project Manager
Project Site
Proposal
Requesting Entity
Response Time
RFP
Safety Requirements
Scope of Services
Service Level Agreement
Site Inspection
Subcontractor
Technical Specifications
Term
Work Plan
Clauses
Scope of Services
Bidder Qualifications
Submission Requirements
Evaluation Criteria
Technical Specifications
Health and Safety
Environmental Compliance
Performance Standards
Payment Terms
Insurance Requirements
Liability and Indemnification
Confidentiality
Term and Termination
Force Majeure
Dispute Resolution
Warranties
Subcontracting
Equipment and Materials
Labor Requirements
Schedule of Work
Quality Control
Reporting Requirements
Site Access
Emergency Response
Permits and Licenses
Compliance with Laws
Documentation Requirements
Communication Protocols
Change Management
Risk Management
Relevant Industries

Real Estate

Government and Public Sector

Facilities Management

Property Development

Education (Universities/Schools)

Healthcare (Hospitals/Medical Centers)

Hospitality (Hotels/Resorts)

Commercial Property

Industrial Parks

Residential Communities

Relevant Teams

Procurement

Facilities Management

Operations

Property Management

Legal

Technical Services

Environmental Compliance

Project Management

Contract Administration

Sustainability

Relevant Roles

Procurement Manager

Facilities Manager

Property Manager

Estate Manager

Operations Director

Maintenance Supervisor

Project Manager

Contracts Administrator

Environmental Compliance Officer

Technical Services Manager

Landscape Architect

Grounds Maintenance Supervisor

Chief Operating Officer

Sustainability Manager

Bid Manager

Industries
Republic Act No. 9184: Government Procurement Reform Act - Provides the primary framework for government procurement procedures and bidding processes in the Philippines
Presidential Decree No. 1152: Philippine Environmental Code - Sets environmental protection standards and requirements that landscape maintenance activities must comply with
Republic Act No. 11058: Occupational Safety and Health Standards Law - Ensures worker safety and health standards are maintained in all workplaces
Presidential Decree No. 442: Labor Code of the Philippines - Governs employment relationships, working conditions, and labor standards
Republic Act No. 7160: Local Government Code - Provides framework for local government regulations regarding maintenance and development projects
Republic Act No. 3019: Anti-Graft and Corrupt Practices Act - Ensures transparency and prevents corruption in government contracts and proposals
Republic Act No. 9003: Ecological Solid Waste Management Act - Governs proper disposal of landscape waste and maintenance debris
DOLE Department Order No. 18-A: Rules Implementing Contracting and Subcontracting Arrangements - Regulates contracting arrangements and protects workers' rights
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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