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Bid Proposal Sheet

Bid Proposal Sheet Template for Philippines

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Key Requirements PROMPT example:

Bid Proposal Sheet

"I need a Bid Proposal Sheet for a government infrastructure project to construct a municipal hospital in Cebu, Philippines, with a project value of approximately 50 million pesos and expected completion by March 2025."

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Document background
The Bid Proposal Sheet is a crucial document in Philippine procurement processes, required by Republic Act 9184 and its implementing rules and regulations. It is used when participating in government bidding procedures for goods, infrastructure projects, or consulting services. The document must contain comprehensive information about the bidder's technical capabilities, financial proposal, and compliance with procurement requirements. A properly prepared Bid Proposal Sheet includes detailed cost breakdowns, technical specifications, implementation schedules, and required certifications. It serves as the primary basis for bid evaluation and comparison, making it essential for both the procuring entity and the bidder to ensure accuracy and completeness. The document's format and content must strictly adhere to the standard bidding documents issued by the Government Procurement Policy Board (GPPB) of the Philippines.
Suggested Sections

1. Bidder Information: Complete company details, including legal name, address, contact information, and authorized representatives

2. Project Details: Specific information about the project being bid for, including reference number, title, and location

3. Bid Price Summary: Total bid amount in both figures and words, clearly stating the currency and any applicable taxes

4. Technical Specifications: Detailed description of goods/services being offered, demonstrating compliance with the required specifications

5. Delivery Schedule: Proposed timeline for delivery or completion of the project, including key milestones

6. Price Schedule: Detailed breakdown of costs, unit prices, and quantities

7. Manpower and Resources: List of key personnel, equipment, and resources to be allocated to the project

8. Bid Security Declaration: Statement of bid security in the required form and amount

9. Certification and Undertaking: Sworn statements regarding eligibility, authenticity of documents, and compliance with requirements

Optional Sections

1. After-Sales Service Plan: Details of warranty and support services, required for goods procurement

2. Subcontractor Information: Details of any subcontractors to be engaged, required for complex infrastructure projects

3. Environmental Compliance: Environmental management plans and certifications, required for environmentally-sensitive projects

4. Local Content Declaration: Details of domestic components and labor, required when local content requirements apply

5. Joint Venture Agreement: Required only when submitting as a joint venture

6. Foreign Participation Details: Required when foreign contractors or suppliers are involved

7. Value Engineering Proposal: Optional cost-saving alternatives or innovations, if allowed by the procurement entity

Suggested Schedules

1. Schedule A - Detailed Cost Breakdown: Itemized pricing for all components of the bid

2. Schedule B - Technical Compliance Sheet: Point-by-point compliance matrix with technical requirements

3. Schedule C - Project Timeline: Detailed GANTT chart or project schedule

4. Schedule D - Key Personnel CVs: Resumes and qualifications of key team members

5. Schedule E - Equipment Schedule: List and specifications of equipment to be used

6. Appendix 1 - Required Legal Documents: Compilation of licenses, permits, and certifications

7. Appendix 2 - Company Track Record: List of similar projects completed with supporting documentation

8. Appendix 3 - Financial Statements: Required financial documents demonstrating financial capacity

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Approved Budget for the Contract (ABC)
Bid
Bidder
Bid and Awards Committee (BAC)
Bid Documents
Bid Price
Bid Security
Bill of Quantities
Completion Date
Contract
Contract Price
Delivery Schedule
Eligibility Requirements
End-User
Force Majeure
GPPB
Implementation Schedule
Joint Venture
Notice of Award
Procuring Entity
Project Site
Purchase Order
Special Conditions
Specifications
Subcontractor
Technical Working Group
Terms of Reference
Unit Price
Value Added Tax (VAT)
Warranty Period
Clauses
Scope of Bid
Eligibility Requirements
Bid Security
Technical Specifications
Price Schedule
Payment Terms
Delivery Terms
Performance Security
Warranty
Completion Time
Liquidated Damages
Force Majeure
Dispute Resolution
Anti-Corruption Compliance
Environmental Compliance
Labor Standards Compliance
Quality Assurance
Inspection and Testing
Confidentiality
Intellectual Property Rights
Assignment and Subcontracting
Amendment Provisions
Termination
Governing Law
Notices
Severability
Entire Agreement
Relevant Industries

Government and Public Sector

Construction and Infrastructure

Information Technology

Healthcare and Medical Supplies

Transportation and Logistics

Energy and Utilities

Defense and Security

Education

Agriculture

Manufacturing

Professional Services

Telecommunications

Relevant Teams

Procurement

Business Development

Legal

Finance

Operations

Technical

Compliance

Sales

Project Management

Bid Management

Government Relations

Relevant Roles

Procurement Manager

Bid Manager

Project Manager

Business Development Manager

Contracts Manager

Technical Writer

Cost Estimator

Finance Manager

Legal Counsel

Compliance Officer

Sales Director

Operations Manager

Technical Specialist

Chief Financial Officer

Executive Director

Government Relations Manager

Industries
Republic Act No. 9184: The Government Procurement Reform Act - Primary law governing procurement and bidding processes in the Philippines, establishing rules and procedures for government procurement
Revised IRR of RA 9184: Implementing Rules and Regulations of RA 9184 - Detailed guidelines and procedures for government procurement, including bid submission requirements and evaluation criteria
Republic Act No. 3019: Anti-Graft and Corrupt Practices Act - Establishes anti-corruption measures relevant to bidding processes and government contracts
Republic Act No. 10667: Philippine Competition Act - Ensures fair market competition and prevents anti-competitive practices in bidding processes
Executive Order No. 423, s. 2005: Guidelines on Joint Venture Agreements between Government and Private Entities - Relevant for public-private partnership projects and joint venture bids
GPPB Resolution 03-2011: Government Procurement Policy Board Resolution providing standard bidding documents and forms for government procurement
Commission on Audit (COA) Rules: Regulations governing the audit of government procurement processes and contracts
Local Government Code (RA 7160): Provisions related to local government procurement and bidding processes when dealing with local government units
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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