Property Management Contract Template for Indonesia

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Key Requirements PROMPT example:

Property Management Contract

"I need a Property Management Contract for a 50-unit luxury apartment complex in Jakarta, with special emphasis on maintenance standards and security services, to commence from March 2025."

Document background

The Property Management Contract serves as a crucial legal instrument in Indonesia's real estate sector, establishing the framework for professional property management services. This document is essential when property owners seek to delegate the day-to-day management, operation, and maintenance of their real estate assets to professional management companies. It incorporates requirements from Indonesian property laws, the Civil Code, and relevant ministerial regulations, while addressing practical aspects such as service scope, financial management, reporting obligations, and compliance requirements. The contract is particularly important given Indonesia's growing real estate market and the increasing complexity of property management requirements, especially in urban areas like Jakarta, Surabaya, and other major cities. It provides necessary legal protection for all parties while ensuring professional standards in property management services.

Suggested Sections

1. Parties: Identification of the property owner and the property management company, including their full legal names, registration numbers, and addresses

2. Background: Context of the agreement, including property details and purpose of the management arrangement

3. Definitions: Definitions of key terms used throughout the agreement

4. Appointment and Term: Formal appointment of the property manager and duration of the agreement

5. Scope of Services: Detailed description of property management services to be provided

6. Manager's Responsibilities: Specific duties and obligations of the property manager

7. Owner's Responsibilities: Obligations and responsibilities of the property owner

8. Financial Management: Management of property finances, including rent collection, expenses, and accounting procedures

9. Fees and Payments: Management fees, payment terms, and reimbursement of expenses

10. Reporting Requirements: Regular reports and documentation to be provided to the owner

11. Insurance and Liability: Required insurance coverage and allocation of liability

12. Compliance: Compliance with Indonesian laws and regulations

13. Termination: Conditions and procedures for termination of the agreement

14. Dispute Resolution: Procedures for resolving disputes between parties

15. General Provisions: Standard contractual provisions including notices, amendments, and governing law

Optional Sections

1. Staff Management: Details of on-site staff management when the property requires dedicated personnel

2. Marketing Services: Provisions for marketing and leasing services if included in the scope

3. Major Renovations: Procedures for handling major renovation projects, used for older properties or those requiring significant upgrades

4. Environmental Management: Specific environmental obligations and green building management requirements

5. Security Services: Detailed security arrangements for properties requiring enhanced security measures

6. Multi-tenant Provisions: Special provisions for managing multi-tenant properties

7. Emergency Procedures: Detailed emergency response procedures for high-risk or complex properties

8. Asset Enhancement: Provisions for property improvement and value enhancement initiatives

Suggested Schedules

1. Property Details: Detailed description of the managed property, including address, specifications, and facilities

2. Scope of Services Matrix: Detailed breakdown of all services and responsibilities in matrix format

3. Fee Schedule: Detailed breakdown of all fees, charges, and payment terms

4. Key Performance Indicators: Performance metrics and standards for evaluating property management services

5. Maintenance Schedule: Planned maintenance schedule and procedures

6. Operating Budget: Annual operating budget and financial projections

7. Required Insurance: Detailed insurance requirements and coverage limits

8. Report Templates: Templates for required regular reports and documentation

9. Emergency Contacts: List of emergency contacts and escalation procedures

10. Building Rules and Regulations: Standard operating procedures and rules for the property

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

alex.den.21@genieai.co

Relevant legal definitions

Clauses

Relevant Industries

Commercial Real Estate

Residential Property

Retail Property

Industrial Property

Mixed-Use Development

Office Buildings

Shopping Centers

Apartments and Condominiums

Warehousing and Logistics

Hospitality Properties

Healthcare Facilities

Educational Facilities

Relevant Teams

Legal

Operations

Property Management

Facility Management

Asset Management

Finance

Risk and Compliance

Maintenance

Administrative

Business Development

Tenant Relations

Security

Relevant Roles

Property Manager

Facility Manager

Real Estate Director

Operations Manager

Asset Manager

Building Superintendent

Legal Counsel

Contract Administrator

Chief Financial Officer

Risk Manager

Maintenance Manager

Property Administrator

Leasing Manager

General Manager

Regional Property Director

Compliance Officer

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Let's create your Property Management Contract

Authors

Alex Denne

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