Preferred Vendor Agreement Template for Indonesia

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Key Requirements PROMPT example:

Preferred Vendor Agreement

"I need a Preferred Vendor Agreement for my manufacturing company in Indonesia to establish an exclusive supplier relationship with a local raw materials provider, including volume-based pricing discounts and quarterly performance reviews."

Document background
The Preferred Vendor Agreement serves as a cornerstone document for companies operating in Indonesia who wish to establish strategic, long-term relationships with key suppliers. This document becomes relevant when a company identifies a reliable supplier with whom they want to formalize a preferential business relationship, typically involving regular or high-volume purchases. The agreement, governed by Indonesian law, particularly the Civil Code and Job Creation Law, sets out comprehensive terms including preferential pricing, service levels, and ordering procedures. It's commonly used when a company wants to secure favorable terms, ensure supply chain stability, or streamline procurement processes. The document typically includes provisions for compliance with Indonesian business regulations, anti-monopoly considerations, and specific industry requirements, while establishing the framework for a mutually beneficial business relationship that may include exclusive or semi-exclusive supply arrangements.
Suggested Sections

1. Parties: Identification of the vendor and the company, including full legal names, registration numbers, and registered addresses

2. Background: Context of the agreement, existing relationship between parties, and purpose of establishing a preferred vendor arrangement

3. Definitions: Detailed definitions of key terms used throughout the agreement, including 'Preferred Vendor Status', 'Services', 'Products', and 'Territory'

4. Appointment and Scope: Terms of appointment as preferred vendor, scope of products/services covered, and any territorial limitations

5. Term and Renewal: Duration of the agreement, conditions for renewal, and notice periods for extension

6. Ordering Process: Procedures for placing orders, acceptance, and fulfillment requirements

7. Pricing and Payment: Pricing structure, payment terms, invoicing requirements, and any volume-based discounts

8. Service Levels: Performance standards, delivery timeframes, and quality requirements

9. Warranties and Representations: Warranties regarding products/services, compliance with laws, and business conduct

10. Confidentiality: Protection of confidential information exchanged during the business relationship

11. Termination: Grounds for termination, notice requirements, and consequences of termination

12. Governing Law and Dispute Resolution: Specification of Indonesian law as governing law and dispute resolution mechanisms

Optional Sections

1. Exclusivity Provisions: Used when the agreement includes exclusive supply arrangements for specific products/services or territories

2. Intellectual Property Rights: Include when the agreement involves licensed technology, branding, or IP transfers

3. Insurance Requirements: Detailed insurance obligations when high-value or high-risk products/services are involved

4. Compliance with Specific Regulations: Required when dealing with regulated industries or specific compliance requirements

5. Performance Incentives: Include when the agreement includes bonus structures or performance-based benefits

6. Business Continuity: Important for critical supply relationships requiring disaster recovery and business continuity planning

7. Environmental and Social Responsibility: Include when sustainability and social responsibility are key considerations

Suggested Schedules

1. Schedule 1 - Products and Services: Detailed list of products/services covered under the agreement, including specifications

2. Schedule 2 - Pricing Schedule: Comprehensive pricing details, including volume discounts and pricing review mechanisms

3. Schedule 3 - Service Level Agreement: Detailed performance metrics, KPIs, and measurement methodology

4. Schedule 4 - Ordering Procedures: Step-by-step procedures for order placement, acceptance, and fulfillment

5. Appendix A - Contact Details: Key contact information for both parties, including escalation procedures

6. Appendix B - Technical Specifications: Detailed technical requirements and standards for products/services

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Clauses
Relevant Industries

Manufacturing

Technology

Retail

Construction

Healthcare

Telecommunications

Energy

Mining

Automotive

Consumer Goods

Industrial Equipment

Pharmaceuticals

Agriculture

Logistics

Relevant Teams

Procurement

Legal

Supply Chain

Operations

Finance

Compliance

Risk Management

Commercial

Vendor Management

Strategic Sourcing

Relevant Roles

Procurement Manager

Supply Chain Director

Chief Procurement Officer

Vendor Relations Manager

Commercial Director

Legal Counsel

Contracts Manager

Operations Manager

Category Manager

Strategic Sourcing Manager

Supply Chain Analyst

Chief Financial Officer

Risk Manager

Compliance Officer

Industries
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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