General Performance Evaluation Form Template for Indonesia

The General Performance Evaluation Form is an essential HR document that helps Indonesian employers conduct systematic and legally compliant employee performance reviews. This standardized form ensures that your organization meets the requirements of Indonesian labor law while providing a fair and transparent framework for evaluating employee performance, documenting achievements, and setting future development goals.

When do you need this document?

You need this form when conducting regular performance review cycles, typically on an annual or semi-annual basis as required by your company policy. It's essential during probationary period assessments for new employees, when making decisions about promotions, salary adjustments, or performance improvement plans. The form is also crucial when documenting performance issues that may lead to disciplinary action or termination, as proper documentation protects both employer and employee rights. Additionally, you'll need this document when preparing for HR audits or compliance reviews, as Indonesian labor authorities may request evidence of fair and systematic performance evaluation practices.

Key legal considerations

Under Indonesian law, performance evaluations must be conducted fairly and objectively, with clear criteria and consistent application across all employees. The form must include specific performance metrics, competency assessments, and documented feedback that can withstand legal scrutiny if employment decisions are challenged. You must ensure that evaluation criteria are job-related and non-discriminatory, avoiding bias based on gender, religion, ethnicity, or other protected characteristics. The document should include signatures from both the employee and supervisor, with the employee having the right to provide written comments or objections. All performance evaluation records must be maintained securely and confidentially, with access limited to authorized personnel only.

Legal requirements in Indonesia

Law No. 13 of 2003 on Manpower establishes the foundation for fair employment practices, including performance evaluation requirements that must be objective and transparent. Government Regulation No. 35 of 2021 provides additional guidance on performance-based employment decisions, particularly for contract workers and termination procedures. If you're using electronic performance evaluation systems, Law No. 11 of 2008 on Electronic Information and Transactions (ITE Law) governs the proper handling and storage of digital employee data. Minister of Manpower Regulation No. 150 of 2000 outlines specific requirements for documentation when performance issues may lead to employment termination. Your evaluation process must allow employees to respond to assessments and provide their own input, ensuring due process is followed. The completed forms must be retained as part of the employee's personnel file for the duration of employment and for a specified period after termination as required by Indonesian record-keeping regulations.