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Field Trip Waiver

Field Trip Waiver Template for Indonesia

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Key Requirements PROMPT example:

Field Trip Waiver

"I need a Field Trip Waiver for an international high school in Jakarta, covering a 5-day educational trip to Bali in March 2025, including water activities and overnight stays, with specific provisions for students with allergies."

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Document background
A Field Trip Waiver is an essential legal document used by educational institutions and organizations in Indonesia to manage liability and ensure proper consent for off-site activities. This document becomes necessary whenever students participate in school-sponsored excursions, whether for educational, recreational, or cultural purposes. The waiver must comply with Indonesian legal requirements, particularly the Civil Code (KUHPerdata) and Child Protection Law No. 23 of 2002. It serves multiple purposes: protecting the institution from liability, ensuring parental awareness and consent, establishing emergency protocols, and documenting important medical information. The document is particularly crucial in the Indonesian context, where specific regulations govern educational activities and child safety measures.
Suggested Sections

1. Parties: Identification of the school/organization and the parent/guardian signing the waiver

2. Background: Brief context about the field trip program and its educational purpose

3. Definitions: Key terms used in the waiver including 'Field Trip', 'Supervisor', 'Emergency Contact', etc.

4. Field Trip Details: Specific information about the trip including date, location, duration, and activities

5. Risk Acknowledgment: Description of potential risks and hazards associated with the field trip

6. Waiver and Release: Legal language releasing the school/organization from liability

7. Medical Authorization: Permission for emergency medical treatment if needed

8. Code of Conduct: Expected behavior and rules during the field trip

9. Emergency Procedures: Protocol for emergencies and contact information

10. Governing Law: Specification that Indonesian law governs the waiver

11. Execution: Signature blocks for all parties

Optional Sections

1. Special Needs Accommodation: Additional section for students requiring special medical or physical accommodations

2. Photography Consent: Optional permission for taking and using photographs during the trip

3. Transportation Details: Specific section about transport arrangements when private transportation is involved

4. Overnight Stay Provisions: Additional terms for field trips involving overnight stays

5. International Travel: Extra provisions for field trips crossing international borders

6. Swimming/Water Activities: Special provisions and acknowledgments for water-based activities

Suggested Schedules

1. Schedule A - Trip Itinerary: Detailed schedule of activities, locations, and timings

2. Schedule B - Medical Information Form: Student's medical history, allergies, and medication requirements

3. Schedule C - Emergency Contact List: List of all relevant emergency contacts including school officials and local emergency services

4. Schedule D - Equipment List: Required items and equipment students need to bring

5. Schedule E - Venue Information: Details about the venues to be visited including address and facility information

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant Industries

Education

Tourism

Recreation

Sports

Cultural Institutions

Transportation

Non-profit Organizations

Youth Services

Relevant Teams

Legal

Administrative

Operations

Risk Management

Educational Services

Compliance

Student Affairs

Safety and Security

Field Operations

Relevant Roles

School Principal

Educational Administrator

Risk Manager

Legal Counsel

Field Trip Coordinator

Teacher

School Nurse

Operations Manager

Education Director

Compliance Officer

Activities Coordinator

Safety Officer

Industries
Indonesian Civil Code (KUHPerdata): Fundamental law governing contracts, agreements, and civil liability in Indonesia. Articles 1313-1351 specifically deal with agreement formation and validity.
Law No. 23 of 2002 on Child Protection: Regulates the protection of children's rights and safety, including in educational activities and school-related events.
Law No. 20 of 2003 on National Education System: Governs educational activities and institutional responsibilities, including extra-curricular activities and field trips.
Law No. 22 of 2009 on Traffic and Road Transportation: Regulates road safety and transportation requirements, crucial for field trips involving vehicle transport.
Government Regulation No. 52 of 2012 on Travel Business Certification: Relevant when field trips involve tourism activities or require travel operator services.
Minister of Education Regulation No. 62 of 2014: Governs extracurricular activities in basic and secondary education, including guidelines for field trips and outdoor activities.
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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