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Event Space Rental Agreement And Contract

Event Space Rental Agreement And Contract Template for Indonesia

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Key Requirements PROMPT example:

Event Space Rental Agreement And Contract

"I need an Event Space Rental Agreement And Contract for my tech company's quarterly conference venue rental in Jakarta, requiring space for 500 attendees with advanced AV equipment, scheduled for March 2025, including provisions for hybrid event setup and strict confidentiality clauses."

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Document background
The Event Space Rental Agreement And Contract serves as a crucial legal instrument in Indonesia's commercial property sector, providing a structured framework for temporary venue rentals. This document becomes necessary whenever a party wishes to rent a space for events such as conferences, weddings, exhibitions, or corporate functions. It is designed to comply with Indonesian civil law, particularly the Civil Code (KUHPerdata) provisions on rental agreements, as well as relevant local regulations regarding commercial space usage and public gatherings. The agreement typically includes comprehensive details about the venue, rental terms, payment structures, permitted activities, and risk allocation between parties. It also addresses modern concerns such as health and safety protocols, force majeure provisions, and digital event requirements. This document is essential for protecting both the venue owner's property interests and the renter's event requirements while ensuring regulatory compliance.
Suggested Sections

1. Parties: Identification of the venue owner/operator and the renter, including complete legal names, addresses, and business registration details if applicable

2. Background: Brief context about the venue, its intended use, and the purpose of the agreement

3. Definitions: Definitions of key terms used throughout the agreement, including 'Venue', 'Event', 'Rental Period', 'Force Majeure', etc.

4. Rental Terms: Specific details about the rental period, including dates, times, and duration

5. Venue Description: Detailed description of the event space, including address, size, capacity, and included facilities

6. Payment Terms: Rental fees, payment schedule, security deposit, and method of payment

7. Use of Premises: Permitted activities, restrictions, and conditions for use of the venue

8. Rights and Obligations: Responsibilities of both parties, including maintenance, cleaning, and security

9. Insurance and Liability: Insurance requirements and allocation of risks between parties

10. Cancellation and Refunds: Terms and conditions for cancellation by either party and refund policies

11. Health and Safety: Compliance requirements with health and safety regulations, including emergency procedures

12. Termination: Grounds for termination and consequences thereof

13. Governing Law: Specification of Indonesian law as governing law and jurisdiction

14. Execution: Signature blocks and execution requirements

Optional Sections

1. Catering and Food Service: Include when the venue offers or requires specific catering services or has restrictions on food service

2. Technical Equipment: Include when the venue provides audio-visual or technical equipment for use

3. Parking Facilities: Include when parking arrangements are part of the rental agreement

4. Security Services: Include when specific security arrangements are required or provided

5. Decoration and Setup: Include when there are specific rules about decoration, setup, and breakdown times

6. Third-Party Vendors: Include when external vendors will be involved in the event

7. Noise Restrictions: Include for venues in residential areas or with specific noise limitations

8. Force Majeure Extended Provisions: Include detailed force majeure provisions for high-value or long-term bookings

Suggested Schedules

1. Schedule A - Floor Plan: Detailed floor plan of the venue showing dimensions, exits, facilities

2. Schedule B - Equipment Inventory: List of equipment and facilities included in the rental

3. Schedule C - Rate Card: Detailed breakdown of rental rates, additional charges, and security deposit

4. Schedule D - House Rules: Specific rules and regulations for the venue

5. Schedule E - Cleaning Checklist: Pre and post-event cleaning requirements and standards

6. Schedule F - Required Permits: List of necessary permits and licenses for events

7. Appendix 1 - Insurance Requirements: Detailed insurance requirements and minimum coverage amounts

8. Appendix 2 - Emergency Procedures: Emergency contact information and evacuation procedures

Authors

Alex Denne

Head of Growth (Open Source Law) @ Genie AI | 3 x UCL-Certified in Contract Law & Drafting | 4+ Years Managing 1M+ Legal Documents | Serial Founder & Legal AI Author

Linkedin in social icon imageX social icon image
alex.den.21@genieai.co
Relevant legal definitions
Agreement
Premises
Event Space
Venue
Lessor
Lessee
Event
Rental Period
Booking Date
Setup Time
Breakdown Time
Force Majeure
Security Deposit
Rental Fee
Additional Charges
Payment Due Date
Permitted Use
Maximum Capacity
Working Day
Business Hours
Common Areas
Equipment
Facilities
House Rules
Venue Manager
Authorized Representative
Cancellation Notice
Damage
Insurance Coverage
Third Party Vendors
Health and Safety Regulations
Emergency
Utilities
Service Charges
Booking Confirmation
Reservation
Deposit
Default
Termination Notice
Event License
Operating Hours
Maintenance
Liability
Indemnification
Confidential Information
Governing Law
Dispute Resolution
Force Majeure Event
Scheduled Maintenance
Safety Requirements
Building Management
Clauses
Parties and Definitions
Scope of Rental
Term and Duration
Payment Terms
Security Deposit
Use of Premises
Capacity Limits
Equipment and Facilities
Setup and Breakdown
Maintenance and Repairs
Health and Safety
Insurance
Liability and Indemnification
Force Majeure
Cancellation
Default and Remedies
Termination
Assignment and Subletting
Compliance with Laws
Permits and Licenses
Noise and Nuisance
Cleaning and Waste Disposal
Security Arrangements
Parking
Utilities
Third-Party Vendors
Food and Beverage
Decoration
Marketing and Promotion
Confidentiality
Dispute Resolution
Governing Law
Notices
Entire Agreement
Amendments
Severability
Waiver
Counterparts
Time of Essence
Relevant Industries

Real Estate

Hospitality

Events and Entertainment

Corporate Services

Tourism

Food and Beverage

Retail

Education

Professional Services

Cultural and Arts

Relevant Teams

Legal

Operations

Facilities Management

Events

Sales

Risk Management

Compliance

Property Management

Business Development

Customer Relations

Relevant Roles

Facilities Manager

Events Coordinator

Property Manager

Venue Operations Manager

Legal Counsel

Corporate Events Manager

Business Development Manager

Sales Director

Operations Director

Risk Management Officer

Compliance Officer

Event Planning Manager

Chief Operating Officer

Real Estate Manager

Venue Booking Coordinator

Industries
Indonesian Civil Code (KUHPerdata): Primary legislation governing contracts and lease agreements in Indonesia, particularly Book III on Obligations and Contracts, and Articles 1548-1600 on rental agreements
Building Law No. 28 of 2002: Regulates building requirements, safety standards, and proper utilization of commercial spaces in Indonesia
Regional Government Law No. 23 of 2014: Framework for local government authority in regulating events and commercial activities within their jurisdiction
Consumer Protection Law No. 8 of 1999: Governs the rights and obligations of service providers and consumers, including safety and quality standards
Law No. 36 of 2009 on Health: Provides framework for health and safety requirements in public spaces, particularly relevant for event venues
Government Regulation No. 55 of 2016: Regulations regarding licensing and permits for building utilization and commercial activities
Income Tax Law No. 36 of 2008: Governs taxation aspects of rental income and commercial activities
Minister of Home Affairs Regulation No. 38 of 2016: Guidelines for issuing permits for events and gatherings in public spaces
Teams

Employer, Employee, Start Date, Job Title, Department, Location, Probationary Period, Notice Period, Salary, Overtime, Vacation Pay, Statutory Holidays, Benefits, Bonus, Expenses, Working Hours, Rest Breaks,  Leaves of Absence, Confidentiality, Intellectual Property, Non-Solicitation, Non-Competition, Code of Conduct, Termination,  Severance Pay, Governing Law, Entire Agreemen

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